Front Desk Receptionist

SUMMARY OF COMPANY

BioUrja Advisors is the shared services company within BioUrja Group.  Established in 2006, BioUrja was initially founded to supply the physical and bioethanol to the U.S. refining industry, BioUrja has since evolved into a leading supplier of LPG, refined petroleum products, in addition to maintaining its strong presence in bioethanol supply and trading sector. We count every major refining company as our customer, as well as most of the largest international trading houses and wholesalers, we now are renowned globally in the energy industry, with a reputation for exceptional service and reliability in delivering physical commodities anywhere.

POSITION SUMMARY

The Front Desk Receptionist is the first point of contact for BioUrja and as such is responsible for greeting visitors and making them feel welcome. This position is also responsible for supporting the Executive Assistant with administrative duties in service of the smooth functioning of the office. The ideal candidate must have experience providing a wide range of office support. This position reports directly to the Executive Assistant. This position will be in-office daily, with assigned work hours Monday-Friday, from 8:00am-5:00pm.

RESPONSIBILITIES 

• Provide reliable and efficient Receptionist coverage, maintaining a tidy and organized reception area.
• Handle inquiries and provide basic information about the organization.
• Ability to provide a welcoming experience to staff, guest and visitors. 
• Ability to make travel arrangements, manage conference room Outlook appointment calendar.
• Expense reporting, mailing packages, coordinating meetings, and other miscellaneous errands.
• Ensure administrative tasks are always taken care of, providing a high degree of organization and confidentiality.
• Manage office supplies and office snack inventory.
• Ensure office spaces are clean, presentable, and always fully stocked with various refreshments and snacks.
• Coordinate, organize and set-up office lunches, events & catering for meetings.
• Liaison with Building Management for smooth operation of the office, maintenance requests and any necessary repairs.
• Assist with personal errands for executive management.
• Ability to maintain strict confidentiality with both business and personal information.
• High attention to detail and ability to anticipate needs.
• Willingness to learn other duties as assigned.

REQUIREMENTS & QUALIFICATIONS

• High School Diploma, GED or equivalent
• Prompt and reliable attendance is an important aspect for success in this role. 
• Microsoft Office Suite (e.g., Excel, PowerPoint, Word & Teams, etc.).
• Ability to exercise a high degree of confidentiality and professionalism.
• Travel arrangements and event coordination a plus.
• Thoughtful decision-making, problem solving and creative thinking skills a must.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

BENEFITS

• Competitive Salary
• Comprehensive Benefits (medical, dental, vision, life)
• Flexible Health and Dependent Care