Part-Time Operations/Office Manager

About Enroot

Enroot is an immigrant youth success organization supporting English Learner students in Somerville and Cambridge as they navigate high school, postsecondary pathways, and early careers. For nearly three decades, Enroot has partnered with students, families, schools, and community organizations to foster belonging and equip young people with the tools to thrive in school, community, and life. To learn more about the students and values that drive our work, please visit
.

At Enroot, we value an inclusive environment where all team members feel a sense of belonging and are included as full partners in pursuit of our mission. We are committed to equity, continuous learning, and building systems that support both our students and our staff.

The Opportunity

Enroot is seeking a
Part-Time Operations / Office Manager
to support the day-to-day administrative and operational needs of the organization. This role is focused on
execution, coordination, and continuity
, ensuring that core office, finance, and people operations run smoothly.

This is a
part-time, hourly 1099 independent contractor role
and is
not eligible for benefits
. The role reports to the Executive Director and works closely with members of the senior leadership team.

The position is designed to provide stability during a period of transition and to support a thoughtful handoff of core operational responsibilities.

Time Commitment & Work Structure

• Up to 20 hours per week during the first 60–90 days
  , focused on transition support, documentation, and stabilization
• 15–20 hours per week thereafter
  , depending on organizational needs
• Hybrid role
  , with an estimated
  3–6 hours per week in person
  in our Cambridge office for office-based tasks such as mail handling and time-sensitive coordination
• Remaining hours may be completed remotely

Compensation

This is a
part-time, hourly 1099 contractor role
. The expected pay range for this position is
$25–$30 per hour
, commensurate with experience, with
$30 per hour as the maximum rate
.

Key Responsibilities

Office & Administrative Operations

• Open, sort, and route mail, including handling checks, invoices, and time-sensitive correspondence
• Serve as a point of contact for basic office-related needs and questions
• Coordinate with building management and external vendors as needed
• Maintain shared operational files, records, and documentation
• Manage org-wide calendar and schedule org-wide events and meetings

Finance & Operations Support

• Reconcile monthly recurring expenses and organizational charges using Ramp
• Assist with invoice processing, reimbursements, and expense tracking working closely with Enroot's external accountant
• Maintain organized financial and operational records

People Operations (Administrative Support)

• Support onboarding logistics for new staff, including paperwork, systems access, and coordination
• Support Executive Director with recruiting, candidate screening, training and onboarding practices alongside the hiring manager for all new hires, including interns
• Maintain personnel records and compliance documentation
• You have a basic understanding of benefits management.
• Track required trainings, forms, and routine HR administration
• Coordinate with external HR, payroll, or compliance partners as needed
• Coordinate with external benefits broker as needed and support adding new staff to benefits

Systems & Tools Support

• Provide basic systems support, including Salesforce user access, permissions, and troubleshooting
• You have experience using tools to automate data entry between spreadsheets and a CRM, like Salesforce.
• Maintain documentation for recurring operational processes
• Flag system or process issues early so they can be addressed proactively
• Maintain Enroot's Google Drive
• Maintain Enroot's Paychex Time and Attendance system

Coordination & Communication

• Support smooth handoffs and transitions across administrative and operational work
• Coordinate with internal staff and external consultants to ensure timely follow-through
• Communicate clearly about timelines, needs, and emerging issues

Skills & Experience

• You are a self-starter with excellent organizational skills, ability to juggle varied responsibilities, and keen attention to detail, with experience managing numerous areas of work across an organization with little supervision
• Experience in office management, operations, or administrative support
• Comfort handling confidential information with discretion and care
• Experience supporting finance, HR, payroll, or administrative systems
• Familiarity with CRMs (Salesforce preferred) and Google Workspace
• Ability to work independently, manage recurring tasks, and communicate clearly
• You are experienced in working with culturally diverse teammates and students, with an awareness and sensitivity to institutionalized racism and classism facing low-income communities
• You come to this role with a strong passion for and personal or professional connections to supporting immigrant communities, English Learners, and/or education

Additional Information

Candidates should be comfortable working as an
independent contractor
and managing their own
taxes and insurance
.

How to Apply

Please submit a
recent resume
and a
brief cover letter
outlining your interest and relevant experience to
.

Applications that do not include a cover letter will not be reviewed.

Applications will be reviewed on a rolling basis. Professional references will be requested from finalists.

The
expected start date
for this role is
as early as January 8, 2026
.