Executive Assistant

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Executive Business Partner

Location:  Palo Alto, California 
Reports To:  ROS Administration Manager/Deputy Chief of Staff, ROS 
Function:  Marketing & Sales

Job Summary:

We are seeking a dynamic and highly skilled Executive Assistant/Business Partner to work closely with the VP of Marketing and Sales (M&S) at Varian, ensuring the efficiency and alignment of strategic priorities across the M&S organization. This internally facing role is critical to maximizing operational effectiveness and fostering connectivity within the M&S Leadership Team. The ideal candidate will demonstrate exceptional strategic thinking, executive presence, and communication skills while adeptly managing complex projects and high-pressure situations.

Administrative Support

• Manage calendar effectively

• Coordinate all travel arrangements for smooth and efficient travel

• Prepare and submit all expense reports in a timely manner

• Respond and resolve all internal requests promptly and efficiently

Strategic Alignment & Priority Management

• Collaborate with senior leadership to organize and align strategic priorities.

• Identify and manage critical issues that require the VP's attention and have organizational impact.

• Shape agendas by understanding key priorities and initiatives across the M&S organization.

Executive Communication

• Oversee the VP's communication strategy with senior managers, ensuring consistent and impactful messaging.

• Develop and refine high-volume communication processes, including drafting and collaborating with corporate resources.

• Represent the VP within the internal M&S organization and the greater Varian organization, communicating key priorities, decisions, and action items.

Organizational Efficiency

• Ensure integration processes such as leadership offsites, strategic planning sessions, business reviews, and portfolio-related meetings run seamlessly.

• Support strategic planning efforts by providing connectivity between the VP and senior management.

• Push the VP agenda forward, tracking priorities and determining when to say "No" to ensure optimized focus.

Project Management & Special Initiatives

• Own or identify areas for special projects on behalf of the VP and senior leadership.

• Lead large, complex projects with tight deadlines, ensuring timely delivery and measurable outcomes.

Education

• Bachelor's degree in Business Administration, Marketing, Communications, Business Management, or Finance

Business Operations

• Broad understanding of product management concepts, including product lifecycle management, risk management, stakeholder management, and performance tracking.

• Fundamental understanding of P&L statements and ability to evaluate ROI to support sound resource allocation decisions within M&S.

Leadership & Communication Skills

• Executive presence with the ability to communicate and influence effectively at all levels of the organization.

• High-level interpersonal skills, including listening, tact, diplomacy, negotiation, and emotional intelligence.

• Experience representing senior leaders in internal forums.

Strategic Thinking & Problem Solving

• Ability to think strategically while navigating complex organizational dynamics.

• Strong decision-making and judgment capabilities under tight and shifting deadlines.

Project Management Expertise

• Proven ability to manage large, complex projects with cross-functional impact.

• Demonstrated capability in prioritizing and executing multiple initiatives simultaneously.

Relationship Building

• Strong relationship and team-building skills, fostering collaboration across diverse teams.

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Who we are : We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual's potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world's most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

The base pay range for this position is:

Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.

Equal Employment Opportunity Statement: Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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