Executive Assistant

Job Title: Executive Assistant & Bookkeeper

Location: 140 Newport Center Drive, Newport Beach, CA 92650

Reports To: CEO/CPO/COO

Position Overiew

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Bookkeeper to support our executive team and manage the day-to-day financial operations of the business. This dual-role position requires a professional who is comfortable wearing multiple hats, thrives in a dynamic environment, and can maintain confidentiality, accuracy, and efficiency across both administrative and bookkeeping tsks.

This is a full-time role based on a standard Monday through Friday, 9:00 AM to 5:00 PM schedule, with the expectation of evening and weekend availability as needed to support executive and business demands.

Key Responsiilities

Executive Assistant Duties (appox. 50%)

• Provide high-level administrative support to the CEO and CPO, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Prepare and edit documents, reports, presentations, and internal commnications.

• Act as a gatekeeper and liaison between executives and internal/external stakeholders.

• Assist with project management, tracking action items, and following up on deadlines.

• Organize and maintain electronic filing systems and manage sensitive information wih discretion.

• Support event planning, meeting logistics, and special projects as needed.

• Be responsive and available for urgent executive needs during evenings or weekend, as necessary.

Compenstion

Starting salary: $42,000 annually

Flexible work schedule when possible,

balanced with availability expectations

Profesional development opportunities.

To Apply

Please submit your resume and a cover letter highlighting your relevant experience and why you're a great fit for this hybrid role.

Contact: Ariah Elmore, Chief People Officer,