Administrative Assistant

Overview
Home Vision Contracting is a new and growing residential and commercial remodeling contracting business operation in B.C.'s Lower Mainland. From concept to completion, we create beautiful renovations, tailored to the client's needs, with an emphasis on quality, reliability, and exceptional customer care. Established in 2024, Home Vision is helmed by Richard Sales, a project manager with 20 years experience in the remodeling space.

RESPONSIBILITIES:

We're looking for an administrative assistant to support the owner, Richard Sales, in the day-to-day operations of Home Vision Contracting. This includes tasks including but not limited to:

• reading, monitoring, and synthesizing emails;
• maintain organized records of files, reports, and other administrative documents;
• maintaining, and improving office filing system (Google Drive);
• editing and proofreading documents (including PDFs) with Google Drive, Microsoft Office, and Preview;
• communicating with vendors, clients, and other members of the Home Vision team;
• making and monitoring orders and delivery of essential items for renovations (e.g., furniture, tile);
• generating and completing invoices, change orders, estimates, and other documents using the Contractor Foreman online platform;
• managing and maintaining schedules and calendars, including updating and maintaining the work schedules of remodelling projects; and
• communicating regularly with the owner to identify priorities and complete tasks as they emerge.

SKILLS:

• Skilled with technology, including Google Workspace, Mac OS, and Microsoft Office;
• Able to learn new technological skills and platforms quickly and intuitively;
• Skilled communicator;
• Good with creating and maintaining organizational systems;
• Strong organizational skills with the ability to multitask effectively ;
• Ability to manage calendars efficiently.

PERSONAL CHARACTERISTICS:

• Reliable, responsible, and accountable;
• Organized and meticulous, with a keen eye for detail;
• Adaptable and flexible, including with work hours;
• Respectful and punctual;
• Collaborative, with excellent interpersonal skills;
• Personable with clients and vendors.

OTHER GOOD THINGS:

• Customer service experience;
• Experience with CRM (customer relations management) platforms;
• Experience with scheduling softwares and platforms like Google Calendar and TimeFinder;
• Experience with working on Apple iPad;
• Understanding of construction and remodeling industry;
• Mathematical skills;
• BC driver's licence.

Job Type: Part-time

Pay: $25.00-$35.00 per hour

Expected hours: 5 – 15 per week

Work Location: Remote