Administrative/Assistant Property Manager

Corvo Properties is seeking a highly organized and proactive Administrative Assistant/Assistant Property Manager to support our team with a wide range of office, operational, and property management functions. This role is vital to ensuring the smooth day-to-day operation of the office while directly supporting property management, leasing coordination, and maintenance scheduling.

The ideal candidate will be detail-oriented, responsive, and capable of juggling multiple responsibilities in a fast-paced environment. This is a great opportunity for someone who enjoys both administrative work and hands-on involvement in real estate operations.

Core Responsibilities

Office & Administrative Support

• Answer and screen all incoming calls; prioritize and return voicemails promptly (including from the previous night)
• Open and distribute daily mail, stamp, and date as needed
• Maintain office cleanliness and organization (including taking out trash, vacuuming, and supply closet upkeep)
• Manage office supply inventory and research cost-effective vendor options
• Maintain printer functionality and order supplies as needed
• Scan and file invoices digitally
• Resolve general complaints, such as car wash service issues

Clerical Tasks & Documentation

• Write and distribute internal and external correspondence (emails, memos, letters, faxes, etc.)
• Organize and schedule meetings, appointments, and vendor visits
• Track and request up-to-date subcontractor documents (W-9s, Certificates of Insurance, etc.)
• Assist with preparation for audits, evictions, contracts, and permits
• Support senior management and respond to team-wide administrative needs

Maintenance Coordination

• Open and close work orders in Buildium, documenting all updates
• Coordinate and monitor the daily schedule of the maintenance crew, including tenant repair requests
• Conduct midday and end-of-day task check-ins with the team and assist in closing out open tasks
• Maintain follow-up procedures for unresolved work orders or delayed appointments

Leasing & Turnovers

Leasing Support

• Assist with preparing lease agreements, sending for signature, and tracking signed documentation
• Respond to leasing inquiries and schedule showings
• Upload and manage unit listings on platforms like and Zillow
• Process rental applications and coordinate credit/background checks
• Create and send move-in welcome packets, ensuring distribution of keys, fobs, and important information

Turnover Management

• Oversee unit turnover process: schedule maintenance, cleaning, punch-list work, and ensure timely readiness
• Coordinate move-out inspections with tenants and the maintenance team
• Track completion of turnover punch lists and report weekly progress
• Prepare and send security deposit summaries and related documentation
• Maintain turnover tracking spreadsheet to monitor timelines and team accountability

Resident Relations & Renewals

Lease Renewal Management

• Track upcoming lease renewals and initiate outreach 60–90 days prior to lease end
• Assist with rent increase requests, including communication with housing authorities
• Support BDPA unit recertifications and annual income certifications

Property Performance & Compliance

• Maintain accurate, organized lease files and unit documentation
• Help track and manage rent concessions, promotional campaigns, and market comparables
• Support management in compiling reports on leasing performance, maintenance activity, and vacancy timelines

Qualifications

• Previous experience in property management, real estate, or administrative support preferred
• Familiarity with Buildium or similar property management software is a plus
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and remain highly organized under pressure
• Strong follow-through and attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

Why Join Corvo Properties?

We are a passionate, growing team committed to excellence in both property management and customer experience. Our environment is collaborative, fast-paced, and driven by accountability. You'll be empowered to take ownership of your role and be a key contributor to our continued success.

To Apply:

Please send your resume and a brief cover letter outlining your qualifications and interest in the position. We look forward to hearing from you

Job Type: Full-time

Pay: $ $25.00 per hour

Benefits:

• Paid time off

Ability to Commute:

• Stoughton, MA Required)

Ability to Relocate:

• Stoughton, MA 02072: Relocate before starting work (Required)

Work Location: In person