Executive Assistant
Emerge Recovery & Trade Initiative
- Xenia, Ohio, United States
- Xenia, Ohio, United States
Über
Executive Assistant
Position Overview:
The Executive Assistant provides high-level administrative support to the CEO and executive team by managing scheduling, correspondence, meeting coordination, and general office operations.
Principal Responsibilities
Executive Support
- Manage CEO's calendar, schedule appointments, and coordinate internal and external meetings.
- Screen calls, emails, and correspondence; prioritize items requiring CEO attention.
- Draft, proofread, and format professional communications, reports, and presentations.
- Maintain organized filing systems (digital and hard copy) for executive correspondence, contracts, and key documents.
- Record and prepare accurate meeting minutes for leadership and board meetings; track follow-up actions.
- Support preparation of board packets, presentations, and meeting materials.
- Assist with travel arrangements, expense reports, and conference registrations.
- Oversee general administrative functions such as mail distribution, office supplies, and vendor coordination.
- Maintain up-to-date organizational calendars, contact lists, and administrative procedures.
- Support HR, Finance, Philanthropy, and Operations with routine administrative tasks as assigned.
- Coordinate logistics for events, trainings, and meetings held on site.
- Provide friendly and professional reception coverage as needed.
- Greet and assist visitors, clients, and partners in a welcoming manner.
- Answer incoming calls and direct inquiries appropriately.
- Maintain client records according to the organization's policies and procedures.
- Maintain organization, Ohio MHAS, and CARF required training.
- Maintain license or registration appropriate to profession and appropriate to job requirement, including appropriate amount of continuing education at all times of employment.
- Maintain strict confidentiality at all times.
- Other duties as assigned.
Benefits and Pay
Full-Time staff at ERTI have access to the following benefits:
- Medical, Dental, Vision Coverage – Effective first day of the month following employment
- Short-Term and Long-Term Disability Paid by Employer
- Life Insurance for Employee in the amount of $25,000 paid by Employer.
- 401K – Eligible after 3 months. 4% employer match 100% vested at eligibility.
- Paid Parental Leave
- HSA Contribution Match
- 3 weeks paid vacation, which accrues per pay period.
- 9 Paid Holidays and a Floating Holiday per year.
- Pet Insurance
- Hospital Indemnity, Accident, and Critical Illness Insurance Options
- On-Site Weight Room
Required Knowledge, Abilities, and Working Conditions
Knowledge of: office administration practices and executive-level correspondence standards; meeting preparation, minute-taking, and recordkeeping procedures; Microsoft 365 Suite including Outlook, Teams, Word, Excel, PowerPoint, and OneDrive; confidentiality, HIPAA, and data privacy protocols.
Abilities: to anticipate executive needs and take initiative without direct supervision; to handle confidential information with discretion and professionalism; to work collaboratively across departments and with external partners; to maintain composure and efficiency in a fast-paced environment; to demonstrate reliability, adaptability, and a positive, service-oriented attitude.
Working Conditions: Standard office setting; may require weekend, evening, and holiday hours; may be exposed to clients who are potentially angry or violent; general exposure to standard office equipment (computers, monitors, copiers, etc.).
Qualifications and Education Requirements
- Associate's degree in Business Administration, Communications, or related field required; Bachelor's degree preferred.
- Minimum of 3 years of experience in an executive assistant or senior administrative support role.
- Nonprofit or healthcare experience preferred.
- Experience supporting C-level executives strongly preferred.
Sprachkenntnisse
- English
Hinweis für Nutzer
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