Payroll Specialist

About The Company
U.S. Tsubaki Holdings, Inc. is a renowned leader in the manufacturing and supply of power transmission and motion control products. The company has established a reputation for excellence in quality, dependability, and customer service. As part of a vast international network of corporate and industrial resources, U.S. Tsubaki provides its customers with state-of-the-art products that set industry standards. The company's mission is to deliver the best value to its clients by continuously innovating and maintaining high standards of operational excellence. With a commitment to growth and sustainability, U.S. Tsubaki strives to foster a dynamic work environment that encourages professional development and employee engagement.

About The Role
The Lead Payroll Specialist at U.S. Tsubaki plays a critical role in managing payroll processes for both weekly field trades and bi-weekly administrative staff. This position ensures the accurate and timely processing of payroll, including union fringe reporting, compliance with union contracts, and handling various payroll-related inquiries. The role requires a detail-oriented professional capable of managing complex payroll systems, supporting audits, and maintaining accurate records. The Lead Payroll Specialist collaborates closely with Human Resources and other departments to ensure seamless payroll operations, compliance with legal and contractual obligations, and the maintenance of confidential employee information. This position offers an opportunity to contribute significantly to the company's operational efficiency and employee satisfaction.

Qualifications
The ideal candidate will possess a high school diploma or equivalent, with an associate's degree preferred. A minimum of three years of payroll processing experience is required, particularly with union/trades payrolls, multi-state payrolls, and certified payrolls. Experience in Human Resources is a plus, along with CCP certification or equivalent credentials. Strong communication skills, both verbal and written, are essential for effective interaction with employees and management. The candidate must demonstrate excellent time management skills, the ability to handle confidential information discreetly, and a high level of attention to detail and accuracy. Proficiency in Microsoft Excel, Word, Outlook, and payroll software such as Paylocity is highly desirable. The ability to work in a fast-paced environment, prioritize tasks, and foster teamwork is critical for success in this role.

Responsibilities

• Audit and review timesheets for accuracy prior to payroll entry, following up on missing or incomplete information.
• Process bi-weekly administrative payrolls and weekly hourly payrolls, ensuring correct hours, earnings, fringes, and deductions.
• Handle Certified Payrolls as required, maintaining compliance with contractual obligations.
• Process on-demand layoff checks, adhering to union contract requirements and maintaining current union contract knowledge.
• Prepare and submit union fringe reports accurately and on time, supporting external audits and internal compliance reviews.
• Maintain and update union contracts and pay rates within the HRIS system, ensuring data integrity and compliance.
• Serve as the primary point of contact for employee inquiries related to payroll issues, providing timely and accurate responses.
• Enter new trades employees into the HRIS system, ensuring all new hire paperwork is complete and accurate, collaborating with HR for follow-up on incomplete forms.
• Conduct regular audits of payroll data to ensure accuracy of W-2 forms and other reporting requirements.
• Calculate benefit and salary prorations for new hires, employees on leave, and terminations, ensuring proper adjustments.
• Coordinate with Paylocity to resolve taxation and payroll-related issues, and audit ACA 1095-C forms for accuracy.
• Process child support orders, wage garnishments, and respond to employment verification and unemployment notices.
• Complete E-Verify procedures for trades employees, maintaining compliance with legal requirements.
• Maintain electronic payroll and HR files, ensuring proper documentation and easy retrieval.
• Support payroll and HR projects, cross-train within the team, and contribute to process improvements.
• Ensure regular and timely attendance, demonstrating professionalism and reliability.
• Perform other related tasks and projects as assigned by management to support departmental goals.

Benefits
U.S. Tsubaki offers a comprehensive and competitive benefits package designed to support employee well-being and professional growth. Benefits include health coverage effective from the date of hire, dental and vision plans available from the first of the month following hire, and Paid Time Off (PTO) along with 10 paid holidays annually. The company provides a generous 401(k) plan with matching contributions and profit sharing, along with opportunities for annual bonuses. Employees also have access to life insurance, short-term and long-term disability coverage, flexible spending accounts, and commuter benefits. Additional perks include education reimbursement programs, discounts on home and auto insurance, and pet insurance options. U.S. Tsubaki is committed to fostering a supportive work environment that values diversity, inclusion, and employee development.

Equal Opportunity

U.S. Tsubaki Holdings, Inc. is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all employees are valued and respected. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. Our goal is to provide equal employment opportunities and foster a work environment that promotes fairness, respect, and opportunity for all.