Office Assistant

SUMMARY Under general supervision, performs a variety of clerical duties requiring a knowledge of interrelated departmental paperwork and procedures. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Communicates effectively and may act as a liaison with residents, staff and other agencies. Develops and maintains files of correspondence, departmental reference material and reports. Contacts other departments for the purpose of gathering information. May coordinate the routine assignments of other clerical personnel, checking completed work for form, completeness and accuracy. Works on assignments requiring a high degree of initiative and independent judgment, and confidentiality. Operates a variety of computer software, including Windows applications. Prepares program related routine correspondence and reports, and newsletters. Collects data, tabulates and posts data, and compiles records, reports and grant applications. Manages supply inventory, prepares and routes requisitions for supplies, equipment or services and tracks their receipt. Maintains control of agreements for temporary personnel. Operates computer terminal to input and retrieve data. Operates office machines such as typewriter, adding, calculating and duplicating machines. Prepares reports including conclusions and recommendations for solution of administrative problems. May be required to record and transcribe minutes of meetings. Directs services such as maintenance, repair, supplies, mail and files for area of responsibility. Reads incoming material and sorts it according to established file system. SUPERVISORY RESPONSIBILITIES May supervise temporary workers or trainees. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) required. Completion of an accredited business school preferred. Two years experience required as clerical support for social service agency or other related experience.

Pay: $24.79 per hour

Expected hours: No more than 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person