Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management. This role involves handling a variety of clerical and administrative tasks to ensure smooth daily operations and exceptional customer service. The position offers an opportunity to work in a dynamic environment where professionalism and efficiency are valued.

Responsibilities

• Manage front desk duties, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize Microsoft Office Suite and Google Workspace for creating reports, correspondence, and scheduling
• Coordinate calendar management and appointment scheduling for staff and clients
• Handle customer support inquiries via phone, email, or in person, providing excellent service and support
• Assist with bookkeeping tasks using QuickBooks or similar software as needed
• Support office management functions such as supply ordering, mail distribution, and maintaining office organization
• Maintain confidentiality of sensitive information and adhere to company policies
• Perform general clerical duties including typing, photocopying, and organizing documents

Skills

• Proven experience with office management, clerical tasks, and administrative support
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks or bookkeeping software is a plus
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong written and verbal communication skills, including phone etiquette and customer service experience
• Bilingual abilities are highly desirable to assist diverse client needs
• Experience with front desk operations, multi-line phone systems, and calendar management
• Attention to detail in proofreading, data entry, and document preparation
• Ability to handle multiple responsibilities efficiently while maintaining professionalism
• Personal assistant or medical/dental receptionist experience is advantageous but not required

This position is integral to maintaining efficient office operations while providing outstanding support to staff and clients. We value proactive individuals who thrive in fast-paced environments and are committed to delivering exceptional service.

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 40 per week

Work Location: In person