Security Administrator

Clearance Jobs

United States

United States

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divh2Security Assistant/h2pSystem High is looking for an experienced and motivated Security Assistant to join our team at the Defense Advanced Research Projects Agency (DARPA). Security Assistants (SA) perform a vital administrative security support function by providing direct access control to secure areas; ensuring consistent and efficient processing and distribution of security-related documentation; the maintenance and monitoring of calendar schedules; monitoring suspense items; conducting document quality reviews; scheduling presentation of special taskings; accepting deliveries of classified and unclassified materials (reports, presentations, etc.); and, the management and administration of supporting databases. Security Assistants provide administrative support across all functional areas to assure the maintenance of records and files, the preparation and distribution of mail, correspondence, reports, and other documents, and the maintenance of a suspense date file. These efforts include the development, review, analysis, and preparation of ad hoc reports, spreadsheets, charts, graphs, and narratives. The SA duties may include, but are not limited to, the following:/pulliPlan, conduct, analyze, evaluate, and report security issues/liliGenerate and maintain databases that reflect receipt, storage, inventory, and disposition of information; to include data entry, updates, and generation of reports/liliConduct audits/inventories to ensure proper control and/or accountability/liliAssist in the inspection, inventory, logging, storage, and internal distribution of information received/liliMaintain and document personnel security programs, to include databases for all collateral, SAP, and SCI personnel/liliReview and analyze requests for information/liliAssist in the preparation and execution of security directives and security guides/liliAssist in reviewing customer security regulations and procedures and determine methods of implementation/liliParticipate in security reviews, security incident investigations and preliminary inquiries, and surveys, as required/liliAssist with implementing the Security Education Awareness training program/liliDevelop security education bulletins, directives, security plans, procedures and controls as required/liliPrepare and protect security files, records and other information/liliPerform entry, exit, visit processing, and escorting/liliConduct end-of-day security checks and performing other security administrative functions as requested/liliConduct indoctrination and debriefings, as required/liliProvide day-to-day access control management of supported facilities/liliCoordination of conferences and meetings at local and other supported facilities/liliPerform files management functions for office to which assigned/liliPerform calendar management functions for assigned offices/liliPerform the following duties related to documents and media:/liliManage and update Document Control Center (DCC) procedures, and conduct DCC training/liliPrepare packages
documentation for transmission via appropriate channels/liliPick-up and deliver selected items to local US Postal Service (USPS)/liliReceive and account for all USPS registered and Express mail/liliMaintain document control/accountability databases/liliMaintain magnetic and optical media, and perform annual inventories and reconciliation/liliDocument and perform proper disposal of documents and magnetic media/liliPerform document archiving/liliConduct secure Electronic Data Transfer service (EDTS) operations/liliPerform self-inspections, identify security discrepancies, and report security incidents/liliProvide the proper protection for privacy information/liliDevelop and/or maintain administrative methods and procedures for an office/liliMaintain and follow-up on suspense records for correspondence or action items/liliPrepare a wide variety of correspondence, reports and other documents/liliEstablish, update, and develop inclusive administrative office procedures and methods/liliGather information, verify facts, and assemble background materials, reference material, and reports for executive level officials for meetings and conferences/liliEstablish and manage workflow staffing process/liliAssist with new employee processing and indoctrinations to the respective SID offices;/liliSupport the coordination of executive correspondence/products to resolve issues/obtain concurrences for planned actions; receive guidance on choosing appropriate courses of policy/programmatic or administrative actions/liliMake recommendations for process improvements/liliOther duties as assigned/li/ulpRequired Skills (Knowledge, Skills, Abilities)/pulliKnowledge of DoD and DARPA policy and guidance preferred/liliKnowledge of Specialist Access Programs (SAP)/liliAbility to handle difficult and demanding customers in order to mutually resolve issues./liliAnticipate customer needs to provide a high level of service./liliDevelop highly effective relationships with customers at all levels in order to develop mutually acceptable expectations./liliFoster a broad network of diverse stakeholders, experts, and decision makers to share ideas/resources, rally support, and create synergies./liliExcellent interpersonal skills and computer literacy./liliStrong analytical and problem-solving skills./liliSuperior verbal/written communication ability and presentation skills./liliAbility to work with limited supervision./li/ulpClearance/pulliMinimum of active Top Secret (TS)/liliTS/SCI strongly desired/liliSubject to a random counter-intelligence scope polygraphs as a condition of access eligibility./li/ulpYears of Experience/Education Requirements/pulliThree+ years experience in field./li/ulpAdditional Information/pulliThis job description is not designed to cover or contain all job duties required of the employee. There may be additional activities, duties and/or responsibilities that are required for this position that are not listed in this job description./liliIn compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire./liliSystem High is a Military friendly employer. Our extensive work on behalf of the U.S. government offers those who have served in uniform an opportunity to continue to serve their country in a new and exciting way while enjoying a successful civilian career./liliSystem High values the power and strength of diverse backgrounds on the culture and performance of our company. We strive to maintain an inclusive culture to encourage each employee to bring their whole self to the mission./liliSystem High Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, veteran status, or any other characteristic protected by law. We are proud to be an equal opportunity workplace./liliIf you require a reasonable accommodation to apply for a position with us, please email recruiting@systemhigh.com/liliLegal notices can be viewed on the following PDFs: Know Your Rights: Workplace Discrimination is Illegal ; EPPA Notice ; FMLA Notice/li/ul/div

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