Executive Assistant

Overview

We're seeking a highly capable, adaptable Executive Assistant to support a fast-moving, high-performing executive. This is an on-site, relationship-driven role for someone who thrives on variety, takes pride in being the person who keeps everything running smoothly, and brings calm, competence, and follow-through to a dynamic environment.

This is not a traditional desk job. The right candidate may come from hospitality, events, travel, service, or other fast-paced, people-forward roles. We will train you on our specific systems, preferences, and workflows — what matters most is your judgment, organization, discretion, and "get it done" mindset.

You'll serve as a trusted right hand, balancing executive support, project coordination, and logistics with professionalism, warmth, and adaptability.

This role is a direct-hire opportunity supporting an executive whose businesses are exclusively supported by O'Mally Management Group. Due to the personal and security-sensitive nature of the position, details regarding the executive will be shared with qualified candidates at the appropriate stage of the hiring process.

Our Environment & Values

This role supports a values-driven and executive environment that prioritizes integrity, discretion, respect, and personal accountability. We're seeking someone who is grounded, emotionally mature, and comfortable working closely in a high-trust setting. The right candidate appreciates structure, clear communication, and thoughtful follow-through.

Key Responsibilities

Executive & Administrative Support

1. Manage daily schedules, calendars, deadlines, and longer-term planning priorities
2. Support meetings, events, and executive priorities with proactive preparation and follow-up
3. Coordinate schedules, payroll-related documentation, and accounting support materials in collaboration with internal teams
4. Assist with projects, timelines, budgets, and tracking using tools such as Excel, calendars, and productivity apps
5. Communicate clearly and professionally via phone, email, and text with internal and external contacts

Events Support

1. Support event planning ranging from small gatherings to larger hosted functions (staff celebrations and meetings)
2. Serve as a welcoming liaison during events; interact confidently with executives, leaders, and guests
3. Navigate fast-paced, people-dense environments with composure, discretion, and situational awareness, including interactions with children and families

General Expectations

1. Anticipate needs, solve problems proactively, and follow tasks through to completion
2. Handle sensitive information and situations with discretion and maturity
3. Work independently when needed, while also collaborating effectively as part of a team
4. Adapt quickly as priorities evolve and circumstances change

The Ideal Candidate

1. Exceptionally organized with strong time-management instincts
2. Polished, personable, and comfortable engaging with executives and guests
3. Calm under pressure; able to pivot without becoming flustered
4. Resourceful, resilient, and solution-oriented
5. Comfortable using Excel, PowerPoint, calendars, email, and modern apps (training provided for specifics)
6. Thrives in a role that blends structure with variety

Benefits & Compensation

1. Hourly, non-exempt with competitive rate (DOE)
2. This is full-time, on-site position
3. Group benefits
4. Paid Time Off (PTO)

No prior Executive or Personal Assistant title is required.
Transferable experience from hospitality, events, travel, service, or similar fast-paced roles is highly valued.