Office Manager

Position Summary

The Office Manager is responsible for overseeing day-to-day administrative, accounting, and facility coordination activities to ensure the office runs smoothly and efficiently. This role supports office operations, vendor coordination, basic accounting functions, and serves as a primary point of contact for incoming communications.

Key Responsibilities

Office & Administrative Management

• Manage office supplies inventory and ordering
• Maintain organization and functionality of office spaces
• Answer and route incoming phone calls professionally
• Provide general administrative support to leadership and staff

Building & Facilities Coordination

• Coordinate all building-related services, including:
• Janitorial services
• Landscaping services
• Serve as the primary contact for building-related vendors
• Monitor office and facility needs and communicate issues to management

Accounting & Financial Support

• Process Accounts Payable (AP), including invoice entry and tracking
• Enter accounting jobs and transactions into the accounting system
• Maintain organized vendor and financial records
• Support internal or external accounting partners as needed

Communication & Coordination

• Act as a liaison between office staff, production, vendors, and management
• Assist with scheduling, documentation, and special projects as assigned

Qualifications & Skills

• Experience in an Office Manager or administrative role
• Manufacturing or industrial environment experience preferred
• Basic accounting or AP experience required
• Strong organizational and multitasking skills
• Proficient in Microsoft Office (Excel, Word, Outlook); accounting software experience a plus
• Professional communication and customer service skills

Work Environment

• Office-based role within a manufacturing facility
• Frequent interaction with staff, vendors, and service providers

Job Type: Full-time

Pay: $50, $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person