Administrative Specialist

How You'll Work

• Location: Onsite at th Ave, Cedar Rapids, IA 52404
• Schedule: Monday to Friday (8:00 am to 4:30 pm)
• Compensation: This pay scale represents a good faith estimate of the hourly wage range the company reasonably expects to pay upon hire for this position: $16.00 to $19.00 per hour. A final offer amount will depend on factors such as prior relevant experience, skills, and location.
• Benefits: Comprehensive package including medical, dental, and vision coverage; prescription drug and telemedicine services; company-paid life and disability insurance; retirement savings with company match; paid time off, holidays, and parental leave; plus additional voluntary benefits and employee discounts.

About the Role
CRST's Equipment Solutions team ensures a safe, efficient fleet ready to serve our customers across North America. The Administrative Specialist provides essential support to our maintenance operations by managing vendor transactions, ensuring invoice accuracy, and maintaining data integrity across maintenance systems. Your work helps control costs, reduce downtime, and keep our fleet moving.

What You'll Do

• Invoice Processing: Review and prepare maintenance invoices for accuracy to ensure compliance with company standards
• Transaction Reconciliation: Reconcile payments and vendor transactions to maintain accurate financial records
• Vendor Support: Communicate with vendors to resolve discrepancies and maintain up-to-date profiles
• System Management: Enter and update maintenance data within internal systems to ensure reliability and consistency
• Collaboration: Partner with maintenance administrators and other departments to ensure timely processing and smooth operations
• Process Improvement: Identify opportunities to streamline administrative workflows and enhance data accuracy
• Accountability: Maintain attention to detail and dependable attendance to support the success of the Equipment Solutions team

What Great Looks Like

• Organized and dependable with strong attention to detail
• Comfortable managing high volumes of data and documentation
• Clear communicator who builds trust with peers and vendors
• Proactive problem solver who looks for ways to improve efficiency
• Team player committed to accuracy and collaboration

Qualifications
Required

• High school diploma or equivalent
• Relevant data entry and administrative experience in maintenance, logistics, or operations
• Proficiency with Microsoft Office and enterprise systems
• Strong accuracy and organizational skills
• Ability to work onsite in Cedar Rapids, IA

Preferred

• Familiarity with maintenance or vendor management systems
• Strong problem-solving and prioritization skills
• Excellent communication and interpersonal abilities

Why CRST?
CRST is celebrating 70 years of grit, growth, and forward momentum—a legacy built on resilience, dedication, and talent. This milestone reflects our commitment to sharpening operations, strengthening customer partnerships, and turning challenges into opportunities.

We set the gold standard in transportation through safety, service excellence, and customer satisfaction. Our mission is simple: deliver promises and drive success so people have what they need to live and thrive. At CRST, you'll have the flexibility to lead with impact, backed by a company committed to smart, sustainable growth and your long-term success.

Core Values

• Safety at the Core of All We Do
• Integrity in Every Decision and Action
• Commitment to the Success of Employees, Customers, Agents, Contractors, and Communities

Equal Opportunity Employer
CRST The Transportation Solution, Inc. is an equal opportunity employer. We consider all qualified applicants for employment without regard to age, color, creed, disability, genetic information, military or veteran status, national origin, race, religion, sex, or any other status protected by applicable federal, state, or local laws.

Required

• High School or better

Preferred

• Associates or better

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.