Human Resources Coordinator

Human Resources Coordinator

The Human Resources Coordinator supports day-to-day human resources operations across the employee lifecycle, including recruiting and onboarding coordination, employee relations support, HR administration, and compliance. This role serves as a key point of contact for employees and managers, helping ensure consistent HR practices, accurate documentation, and a positive employee experience in a fast-paced, multi-state environment.

Key Responsibilities

Employee Relations & HR Support

• Serve as a first point of contact for employee questions related to policies, procedures, benefits, and general HR matters

• Provide guidance to employees on HR processes and escalate complex employee relations issues to HR Business Partners as appropriate

• Support employee relations activities such as documentation, attendance tracking, corrective action records, and follow-up

• Assist HR Business Partners with investigations by gathering documentation, notes, and timelines as needed

• Maintain confidentiality and professionalism when handling sensitive employee matters

Recruiting & Onboarding Support

• Coordinate recruiting logistics for hourly and salaried roles, including interview scheduling and candidate communication

• Support job postings and candidate tracking in the ATS

• Coordinate pre-employment processes such as background checks, drug screens, and offer documentation

• Execute onboarding from offer acceptance through Day 1 readiness, including new hire paperwork, I-9, E-Verify, and orientation coordination

HR Administration & Employee Lifecycle

• Process employee transactions in HRIS, including hires, transfers, promotions, leaves, and terminations

• Maintain accurate employee records and personnel files in compliance with record-retention requirements

• Support offboarding processes, including exit documentation and benefits notifications

HRIS, Reporting & Data Accuracy

• Maintain data integrity in HR systems and ATS

• Run standard HR reports related to headcount, turnover, onboarding, and compliance

• Audit records and resolve discrepancies in coordination with HR, Payroll, and Operations

Benefits & Employee Support

• Assist with benefits administration, including enrollments, life events, and eligibility tracking

• Support Open Enrollment activities and employee communications

• Respond to employee questions regarding benefits programs and escalate complex issues as needed

Compliance & Documentation

• Support compliance with federal, state, and local employment requirements

• Track required documentation such as I-9s, certifications, acknowledgements, and training records

• Assist with audits, inspections, and internal reviews

Qualifications

Required

• 1–3 years of experience in HR coordination, HR administration, or generalist support

• Experience supporting employee relations processes and HR documentation

• Strong organizational and communication skills

• Ability to handle sensitive information with discretion and professionalism

• Proficiency with HRIS systems, ATS platforms, and Microsoft Office

Preferred

• Experience in multi-state, hourly workforce environments

• Exposure to employee relations investigations or corrective action processes

• Experience in manufacturing, distribution, or operations-driven settings