Operations Associate

Job description

Position: Operations Associate

Position Number: H25-018

Status: Full-Time (Exempt)

Reports to: Operations Manager

Location: Odon, Indiana and Bloomington, Indiana

Job description and what you'll do: ARI is growing and we're looking for an Operations Assistant to support our Odon Offices. This person will report to the Operations Manager and will assist with many of the day-to-day responsibilities. ARI is looking for someone who takes initiative, helps where needed and likes to tackle a variety of tasks, since no two days will be the same. Your job will consist of typical administrative roles including event/meeting planning support, process administration and data management, calendar management, and monitoring supplies and purchasing. This position also provides room for growth so if there is a particular area you are interested in, training is available. This person will be expected to commute regularly and work from ARI's offices located in Odon, Indiana

Key Responsibilities:

• Assist in the daily operations of ARI's office locations, including scheduling meetings and maintaining calendars
• Monitor and order office supplies, ensuring proper stock levels.
• Coordinate with Events Manager to ensure spaces are prepared for scheduled and unscheduled meetings or events
• Respond to internal and external inquiries, ensuring timely and professional communication
• Assist with employee expense reports
• Responsible for company credit card for approved business purchases
• Support onsite meetings and events
• Handle office deliveries and mailing of items
• Greet and assist visitors in a friendly and professional manner
• Other duties as assigned

Required Qualifications:

General:

• United States citizen ; current or ability to obtain a government security clearance.

Education:

• Bachelor's degree preferred or equivalent work experience.

Experience:

• Minimum of 1 year of experience in an administrative support role, with exposure to senior leadership in a research, government, academic, or technology-focused organization.

Skills:

• Strong proficiency in Microsoft Office 365 Suite applications, collaboration tools, and calendar management systems.
• Superior written and verbal communication, presentation, and interpersonal skills.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Exceptional organizational skills and attention to detail.
• Proven teamwork and customer service mindset with strong dedication to mission.
• High level of emotional intelligence, adaptability, and resilience in a dynamic and demanding environment.

Who we are:

The Applied Research Institute (ARI) is a neutral, third-party nonprofit dedicated to uniting innovators and powering innovation across the technology ecosystem. By collaborating with the Defense Innovation Unit, NSWC Crane, DARPA, the Chief Digital and Artificial Intelligence Office, and the Department of Defense, ARI advances national security and economic growth through the deployment of cutting-edge technologies that fortify America's economic and defense infrastructure. Learn more at

Required Qualifications to Apply:

• United States Citizenship
• Proven experience as an administrative assistant or office administrative assistant, 1-2 years preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Exceptional communication skills, both written and verbal.
• Ability to obtain a DoD Secret level clearance or other government agency equivalent
• AS degree or relevant combination of experience and education

Benefits:

ARI rewards successful contributors and delivers a high level of job satisfaction. Additional benefits include:

• A highly competitive salary
• 401k (ARI provides 5% non-elective Employee Eligible Compensation, as well as providing an elective Safe Harbor match of up to 4% of Employee Contribution)
• Health, Dental, and Vision insurance coverage. IN3 pays 90% of plan costs for individuals and 80% for families
• Employer-provided short-term, long-term disability, and life insurance
• 4 weeks PTO to start, 5 weeks after 2 years consecutive employment; 10 sick days in addition to PTO
• 14 company holidays

Job Type: Full-time

Salary: $55,000 - $60,000/Year, depending on experience.

To apply:

Please email your resume to and reference job number H25-018

Job Type: Full-time

Pay: $55, $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person