Executive Business Assistant

Who is Nulixir?

Nulixir is a VC-backed nano-biotechnology company building the future of functional food & beverage through patented nanocarriers ("Nusomes"). We partner with leading brands to create products that taste incredible, feel experiential, and actually work—then manufacture them at scale inside the Function House. With 70+ patents and rapid growth, we're building category-defining products at the intersection of commercialization, R&D, and manufacturing execution.

Position Title: Executive Business Assistant (Commercialization & Product Efficiency)

Position Overview:

This is not a calendar-only role.

Nulixir is hiring an
Executive Business Assistant
who acts as the
glue across leaders
to push two outcomes that matter every week:

1. Commercialization velocity
   — moving customer opportunities into approvals, launches, and revenue
2. Ops efficiency
   — making sure what we sell can be produced reliably, repeatably, and efficiently (time, cost, yield, quality)

You'll sit at the center of cross-functional execution between Commercial, R&D, Operations, and Quality. Your job is to keep priorities aligned, decisions documented, deliverables moving, and loops closed—so projects don't stall and launches don't slip.

If you love organization, speed, and accountability—and want a front-row seat to how products become scaled commercial wins—this role is a career accelerator.

Position Location:

On-site at our HQ facilities in the
Austin, TX Metropolitan Area
.

In this critically important role, you will be responsible for:

1) The "Glue" Across Executives (Operating Rhythm + Follow-Through)

• Run the operating cadence for commercialization + product efficiency initiatives (weekly rhythms, check-ins, action tracking).
• Make meetings productive: prep agendas, capture decisions, assign owners, track deadlines, and ensure closure.
• Maintain a single "source of truth" for top priorities: status, next steps, blockers, dependencies, and due dates.
• Proactively surface risks and misalignment early—then drive resolution with facts, options, and dates.

2) Commercialization Execution (Customer → Approved Formula → Launch)

• Coordinate end-to-end workflows for customer projects: sample requests, prototypes, feedback loops, approvals, and launch readiness.
• Ensure internal deliverables move on time across R&D, Ops, and Quality (specs, timelines, pricing inputs, production slots).
• Track and document what was promised vs. what is being executed (ingredients, functionality targets, timelines, packaging assumptions).
• Own the follow-up engine after customer calls and internal reviews so next steps are fast and visible.

3) Product Efficiency (Launch Without Chaos)

• Coordinate cross-functional work to improve repeatability and efficiency of products we commercialize:
• reduce changeovers, reduce rework, reduce scrap
• improve yield, throughput, consistency, and on-time production
• Track top operational constraints impacting commercialization (ingredient availability, line time, QC holds, process readiness).
• Support implementation of standard playbooks for "ready-to-scale" products: checklists, specs, process parameters, QC checkpoints.
• Keep a tight feedback loop from production back to commercialization so future formulas are designed for scale.

4) Metrics, Dashboards, and Executive-Grade Clarity

• Build and maintain trackers/dashboards in
  Google Sheets/Excel
  for:
• commercialization pipeline milestones (samples → approval → PO → production)
• cycle time and bottlenecks
• top efficiency improvement projects and their impact
• Prepare short weekly executive summaries: what moved, what's stuck, what decisions are needed.
• Maintain clean documentation: meeting notes, action logs, decision logs, project timelines, version control on key files.

5) Close-the-Loop Culture

• Be the person who ensures execution happens: if something is assigned, it gets done—or escalated quickly.
• Hold a high bar for clarity, speed, accuracy, and accountability across the teams you support.
• Create structure that helps teams move faster without dropping quality.

This role is a fit if you…

• Love being at the center of action—where your organization and follow-through directly drive outcomes.
• Enjoy translating "executive intent" into clear tasks and then making sure they happen.
• Thrive in environments with many moving parts and shifting priorities.
• Take pride in making the messy simple, and the complex repeatable.

Relevant Job Experiences, Skills, and Key Requirements:

• 2–6+ years
  experience in a high-execution role: executive assistant (high-performing), business operations, program coordination, commercialization support, project coordination, or similar.
• Strong proficiency in
  Google Workspace and/or Microsoft Office
  , especially
  Sheets/Excel
  .
• Excellent written/verbal communication and professional judgment.
• Highly organized with strong attention to detail; you naturally build structure and systems.
• Comfort working cross-functionally with Commercial, R&D, Ops, and Quality.
• High ownership and strong follow-through—people trust you to close loops.
• Comfortable working on-site in a fast-paced, high-growth environment.

Nice to have:

• Exposure to manufacturing operations, product development, or food & beverage/CPG environments.
• Familiarity with basic KPIs (throughput, yield, scrap, cycle time) and commercialization milestones.
• Experience supporting product launches or customer-driven development timelines.

We Offer:

• Competitive salary
• Health, Dental and Vision Insurance
• Annual Performance Bonus
• Stock options
• A high-trust environment with real responsibility and fast growth

Nulixirians' Culture:

We recruit, promote, and reward based off our five core values:

Sleeves Up
• 100% Transparency
• Be Defiantly Great
• Unconditional Empathy
• Be the solution, not just the critic

If you want to be the person who helps turn customer excitement into scalable products—faster, cleaner, and with higher efficiency—this is your role.