Office Administrator

Job Summary:

We are seeking a highly organized and detail-oriented Office Administrator & Department Support Coordinator to provide comprehensive administrative support across multiple departments within our construction company. This position plays a key role in maintaining efficient office operations, translation support, assisting HR and Safety functions, and supporting internal teams as needed.

The ideal candidate will be proactive, professional, and capable of managing competing priorities from various departments while maintaining accuracy, confidentiality, and exceptional service standards.

Supervisory Responsibilities:

• None

Duties/ Responsibilities:

Administrative Support

• Answer and direct incoming phone calls in a courteous and professional manner.
• Greet and assist walk-in vendors, visitors, and guests.
• Maintain office supplies and equipment, ensuring smooth daily operations.
• Coordinate service and maintenance for office equipment and common areas.
• Schedule meeting rooms and coordinate logistics for traveling crews and company events.
• Provide administrative assistance to departments across the organization as needed.

HR & Accounting Support

• Assist with employee onboarding, documentation, and translation support.
• Prepare and distribute new-hire materials, including iPad setup and