Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role offers an excellent opportunity to support daily office operations, coordinate administrative tasks, and provide exceptional customer service. The ideal candidate will possess strong computer literacy, excellent organizational skills, and experience in office management or clerical support. Bilingual abilities are a plus to effectively communicate with diverse clients and team members. This position is essential for maintaining smooth office workflows and ensuring efficient communication across departments.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professional phone etiquette
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize Microsoft Office Suite and Google Workspace for creating reports, correspondence, and scheduling documents
• Coordinate calendar management and appointment scheduling for executives or team members
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Provide customer support via phone, email, or in person, ensuring high-quality service and support
• Support office management activities such as supply ordering, mail distribution, and maintaining office organization
• Handle administrative tasks related to medical or dental receptionist duties if applicable, including patient scheduling and record keeping
• Support personal assistant functions as needed, including travel arrangements and task prioritization

Experience

• Prior office experience or clerical experience preferred; familiarity with office management is a plus
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with QuickBooks or bookkeeping is advantageous
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent written and verbal communication skills, including phone etiquette and customer service experience
• Bilingual abilities are highly desirable to serve diverse clients effectively
• Demonstrated ability to manage calendars, handle data entry accurately, and perform proofreading tasks with attention to detail
• Familiarity with multi-line phone systems and front desk operations is preferred
• This role requires a proactive individual capable of managing multiple responsibilities while maintaining professionalism and efficiency.

Pay: $ $42.00 per hour

Expected hours: 40.0 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in New York, NY