Administrative Assistant

Vision Centric, Inc. is seeking highly organized and detail-oriented Administrative Assistants to provide comprehensive support to senior leadership and multiple operational teams. This role requires exceptional communication skills, discretion when handling sensitive information, and the ability to manage a wide range of administrative tasks in a fast-paced environment.

Key Responsibilities:

• Serve as the first point of contact for incoming calls and visitors, screening and directing inquiries appropriately.
• Provide assistance to senior staff and visiting officials, including scheduling calls and coordinating meeting logistics.
• Respond to inquiries from internal and external stakeholders by clarifying needs, researching information, and providing accurate guidance.
• Maintain and organize records, correspondence, and files to ensure efficient workflow and compliance with established policies.
• Prepare, edit, and manage a variety of documents including reports, correspondence, calendars, and statistical data using Microsoft Office Suite.
• Process service requests and ensure timely routing to appropriate personnel.
• Act as designated Timekeeper, reviewing and validating time and attendance records, coordinating corrections, and maintaining compliance with recordkeeping standards.
• Track overtime usage and assist with budget oversight.
• Support program managers by preparing documentation for service requests and coordinating with technical representatives.
• Liaise with external agencies and vendors to schedule training rooms, resolve facility issues, and manage office access control systems.
• Issue and manage secure access credentials for staff and visitors, ensuring compliance with security protocols.

Technical Skills, Experience, and Minimum Requirements:
- Advanced knowledge and proficiency in Microsoft Office products.
- Familiarity with financial systems.
- Effective communication skills (written and verbal), including the ability to prepare and deliver presentations to groups or executives.
- Resourcefulness, initiative, and ability to thrive in a fast-paced environment.
- Strong attention to detail and ability to accomplish goals/tasks with minimal supervision.
- Professional demeanor and ability to interact effectively with diverse stakeholders.
- Ability to meet planned and unscheduled deadlines in a timely manner.
- Physical requirements include lifting, bending, and working while seated; good vision for reading and typing documents.
- Must maintain neat, clean, and professional appearance; business casual attire required.
- Ability to work independently while adhering to established procedures.
- Must successfully complete and maintain a background suitability clearance prior to starting work.
- Ability to comply with secure access protocols; identification badge will be issued and must be returned upon termination of services.

Qualifications:

• Associates with 5 years experience.
• Proven experience in administrative support roles, preferably in a complex or multi-division environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and multitasking skills with attention to detail.
• Ability to handle sensitive information with discretion and integrity.
• Strong interpersonal and communication skills for interacting with diverse stakeholders.

Work Arrangement:
This is an onsite position requiring presence at the designated office location.

Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending