Executive Assistant

Job Summary
We're looking for an experienced, highly organized Executive Assistant to support two Co-CEOs of a growing construction firm. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment. The ideal candidate is proactive, detail-focused, and able to juggle a wide range of responsibilities with calm efficiency. Construction industry experience is a plus, but a strong background supporting senior leaders is essential.

Key Responsibilities

• Provide comprehensive administrative support to both Co-CEOs, ensuring daily operations run smoothly and efficiently.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple platforms.
• Prepare high-level reports, presentations, spreadsheets, and correspondence with minimal direction.
• Own the creation, maintenance, and analysis of Excel workbooks (project tracking, forecasting tools, KPIs, etc.).
• Coordinate travel arrangements and logistics for business meetings and site visits.
• Handle confidential and sensitive information with impeccable discretion.
• Support communication flow by drafting emails, memos, and executive summaries.
• Participate in key meetings by taking detailed notes, tracking action items, and ensuring completion.
• Serve as a liaison between executives, internal teams, clients, and external partners.
• Assist with special projects, research initiatives, and strategic planning tasks as needed.
• Maintain organized systems for document management, approvals, and workflow processes.
• Anticipate needs by staying ahead of deadlines and managing priorities proactively.

Experience

• 5+ years of Executive Assistant experience supporting C-suite leaders (supporting multiple executives is preferred).
• Advanced Excel skills required (pivot tables, VLOOKUP/XLOOKUP, complex formulas, data analysis, and clean formatting).
• Strong proficiency in Microsoft Office Suite, SharePoint, Teams, and general tech troubleshooting.
• Exceptional written and verbal communication skills.
• Proven ability to manage competing priorities and operate with a high degree of autonomy.
• High emotional intelligence, professional judgment, and ability to build strong working relationships.
• Experience in a construction, engineering, or similar project-driven environment is a plus.
• Strong organizational skills with a natural inclination toward process improvement.

Personal Attributes

• Resourceful, proactive problem-solver.
• Steady under pressure and adaptable to shifting needs.
• Comfortable acting as a representative of executive leadership.
• Detail-obsessed, dependable, and committed to accuracy.

Pay: $65, $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person