Student Information Systems Coordinator

Student Information System Coordinator

Purpose Statement
The job of Student Information Systems Manager is done for the purpose/s of managing all parts of the
student information and enrollment database systems; providing instruction and advice to system users;
analyzing problems and issues related to the Student Information System and related software;
coordinating usage among all system users; producing a wide variety of statistical reports; and serving as a
member of the Executive Leadership Team.
This job reports to Chief Executive Officer

Essential Functions

• Administers Student Information System and enrollment system security (e.g. authorization, access,passwords, etc.) for the purpose of regulating access to the system and ensuring confidentiality of student records.
• Designs report options and/or database applications managing the essential functions of the system for the purpose of providing personnel with information customized to their specific needs.
• Develops and prepares materials for the purpose of providing instruction and reference for all users of the system.
• Identifies issues related to student information and enrollment systems and software applications for the purpose of diagnosing and resolving user problems.
• Manages connections to the system and enrollment system software for the purpose of ensuring structures are in place for accurate and timely data flow and access.
• Participates in and/or facilitates meetings, trainings, and workshops including Executive Leadership Team and Board meetings for the purpose of communicating student information system data, use of the system and peripheral capabilities, and/or accommodating district goals.
• Provides training for network site staff on the use of student information systems (e.g. new applications, upgrades, updates, etc.) for the purpose of ensuring proper and efficient use of system.
• Responds to inquiries relating to computer hardware and/or software applications (primarily student information, enrollment, and attendance software) for the purpose of resolving problems and supporting site and network users.
• Responds to user requests for a variety of report options (e.g. assessment information, attendance, enrollment, etc.) for the purpose of disseminating information to appropriate parties.
• Transfers data from the enrollment system into the Student Information System for the purpose of ensuring availability of needed information for state and federal reporting.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the Confluence network.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet
changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job
include: preparing and maintaining accurate records; analyzing data; conducting meetings; and diagnosing
technology platform system malfunctions.

KNOWLEDGE is required to perform advanced math; read technical information, compose a variety of documents,
and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required
to satisfactorily perform the functions of the job include: current generation office software;
codes/laws/rules/regulations/policies; current and emerging technology; methods of instruction and training; and
technology safety and security practices.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify
data; and consider a number of factors when using equipment. Flexibility is required to work with others in a variety
of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of
standardized methods. Ability is also required to work with a wide diversity of individuals; work with data of varied
types and/or purposes; and utilize a variety of job-related equipment. Problem solving is required to analyze issues
and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and
problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform
the functions of the job include: being attentive to detail; establishing and maintaining effective working relationships;
communicating with persons with diverse technical knowledge and skills; maintaining confidentiality; and working
with frequent interruptions.

Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; directing
other persons within a small work unit; operating within a defined budget. Utilization of resources from other work
units is often required to perform the job's functions. There is a continual opportunity to impact the organization's
services.

Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some
lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting,
10% walking, 10% standing. This job is performed in a generally clean and healthy environment.

Experience:Job related experience within a specialized field is required in the field of computer information
systems (a minimum of three years).

Education:
Masters degree in job-related area preferred.

Required Testing
None Specified

Certificates and Licenses
None Specified

Continuing Educ. / Training
None Specified

Clearances
Criminal Background Clearance

FLSA Status
Non Exempt