Accounts Payable Accountant

Accounts Payable Accountant

Baldwin Family Health Care

Job Summary

The Accounts Payable Accountant plays a key role in supporting the financial operations of Baldwin Family Health Care (BFHC) by ensuring timely, accurate, and compliant processing of vendor invoices, employee reimbursements, and payments. This position operates under the direction of the Controller and supports compliance with Generally Accepted Accounting Principles (GAAP), COSO internal control standards, Uniform Guidance (2 CFR 200), and applicable state and federal regulations.

The Accounts Payable Accountant is responsible for maintaining accurate accounts payable records, supporting audit activities, managing vendor relationships, and assisting with financial system processes within the organization's NetSuite ERP system. This role requires strong attention to detail, sound professional judgment, and the ability to work independently while supporting BFHC's mission and commitment to stewardship of public funds.

Core Responsibilities

Accounts Payable Processing

• Process vendor invoices, employee expense reports, and credit card transactions with accurate coding, documentation, and approvals.
• Ensure expenses are recorded in accordance with GAAP and grant-specific requirements.
• Monitor invoice discrepancies, resolve vendor issues, and prevent duplicate or improper payments.
• Track invoice approvals and due dates to ensure timely