Office Administrator

Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and keep our daily operations running smoothly. This vital role involves managing administrative tasks, book keeping, overseeing vendor relationships, and supporting social media channels. The ideal candidate will possess excellent communication skills, strong organizational abilities, and experience in office management to foster a positive environment that promotes teamwork and operational excellence. This paid position offers an exciting opportunity to contribute to a thriving organization committed to growth and success.

Responsibilities

• Oversee schedule management for staff meetings, appointments, and company events, ensuring calendars are up-to-date and conflicts are minimized.
• Coordinate event planning activities such as meetings, training sessions, and company functions to ensure seamless execution.
• Supervise administrative staff and support team management efforts through training & development initiatives.
• Handle vendor management by negotiating contracts, processing invoices via QuickBooks or other bookkeeping software, and maintaining positive supplier relationships.
• Oversee human resources functions including onboarding new employees, maintaining personnel files through filing systems, and assisting with payroll processes.
• Maintain accurate records of office operations, including filing systems, medical office management (if applicable), and clerical documentation.

Experience

• Proven experience in office administration or office management roles with demonstrated supervisory experience.
• Familiarity with QuickBooks or similar accounting software for bookkeeping and payroll processing.
• Strong event planning skills with the ability to coordinate multiple projects simultaneously.
• Experience managing vendor relationships and negotiating contracts effectively.
• Background in human resources functions such as onboarding, employee record keeping, and payroll administration.
• Excellent communication skills with proficiency in phone etiquette, calendar management, and organizational tasks.

Job Types: Full-time, Part-time

Pay: From $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person