human resources specialist

Position Status: Full-Time, non-exempt. 37.5 hours per week. 

Schedule:  Monday - Friday:  8:30am - 4:30pm OR 9:00am - 5:00pm

Hourly Wage Range: $ $31.82, with a starting hourly wage of $20.59/hour 

Benefits:  

• Paid Time Off (Vacation, Sick, Personal, and Holiday)
• Health Insurance (medical, dental and vision)
• Company-Paid Life Insurance
• Pension: Illinois Municipal Retirement Fund (IMRF)
• Flexible Spending (medical and dependent care)
• 457(b) Retirement Plan
• Staff Library Card
• Employee Assistance Program
• Professional Development

Closing date: Until position is filled

DUTIES

1. Processes bi-weekly payroll through third-party service, including deductions and salary adjustments.
2. Performs bi-weekly audits of paid time off accruals.
3. Tracks and records leave under FMLA and FPLD Unpaid Leave; conducts monthly audits.
4. Maintains the employee restrictions tracking list. Performs monthly audits.
5. Assists with annual benefit renewals, life event processing, and updates payroll deductions as necessary.
6. Prepares and submits HR-related invoices for approval
7. Maintains personnel and benefit files, ensuring accuracy, confidentiality, and compliance with District, State, and Federal regulations. Files government reports as scheduled.
8. Maintains employee restrictions tracking list; performs monthly audits.
9. Facilitates employee performance review process.
10. Coordinates resignations, retirements, and terminations; handles necessary reporting to government agencies, pension funds, and benefit vendors.
11. Coordinates recruiting activities, including posting openings, scheduling interviews, reserving interview rooms, and administering pre-employment testing.
12. Organizes and conducts new hire orientations and prepares onboarding materials.
13. Responds to employee questions regarding policies, procedures, and benefits; refers complex issues to the Human Resources Manager.
14. Maintains staff phone list, company directory, and staff intranet.
15. Performs clerical functions as necessary.
16. Prepares and distributes monthly staff newsletter and Spanish translation calendar.
17. Provides back-up of selected tasks when the Executive Assistant is unavailable.
18. Assists with clerical tasks, special projects and performs other duties as assigned, including confidential and non-routine tasks.

Requirements

Education:  

Requires expertise typically acquired through completion of an Associate's Degree in Business Administration, Human Resource Management, or related field.

Experience:  Minimum of two years of experience in payroll processing. At least two years of Human Resources experience in a comparable business or library. Experience with FMLA, ADA, HRIS and benefits administration is preferred. 

Skills:

• Must demonstrate good attention to detail.
• Ability to exercise reasonable and independent judgment and discretion.
• Ability to manage and prioritize multiple tasks.
• Ability to adapt to change.
• Knowledge of productivity suites.

Communication

• Communicates effectively in English, both orally and in writing.
• Speaking skills in other languages, particularly Spanish, is a plus.
• Ability to handle confidential personnel information.
• Ability to establish and maintain effective working relationships with staff and public.
• Ability to empathize and relate to the needs of all staff.
• Ability to stay calm and effective in difficult situations.

SUPERVISORY RESPONSIBILITY:

None.

CONTACTS:

Internal: Library staff and management

External: Trustees, patrons, and applicants

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job.

 Physical requirements include: good speaking, hearing and vision ability, excellent manual dexterity, ability to lift and carry up to 10 pounds frequently and up to 50 pounds occasionally. 

WORKING CONDITIONS:

Work is performed in a typical office environment. Full-time position. May require some weekend and evening work.