Personal Assistant

Job Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to executives and management teams. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency in office management tools. This role offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential. The Personal Assistant will be instrumental in managing schedules, coordinating projects, and ensuring smooth daily operations.

Duties

• Manage and coordinate executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events efficiently.
• Prepare and proofread correspondence, reports, and presentations with high accuracy using Microsoft Office Suite and transcription skills.
• Handle phone calls with professional phone etiquette, operate multi-line phone systems, and screen inquiries to prioritize urgent matters.
• Assist with event planning, including logistics coordination, vendor communication, and onsite support for corporate events.
• Perform data entry, filing, and maintain organized records both digitally and physically to ensure easy retrieval of information.
• Support bookkeeping tasks such as invoicing, expense tracking, and utilizing QuickBooks for financial record management.
• Provide executive administrative support including document signing via DocuSign, proofreading documents, and managing confidential information discreetly.
• Conduct office management duties such as front desk reception, customer service interactions, and overseeing general office supplies inventory.
• Coordinate projects across departments by tracking deadlines, preparing reports, and facilitating communication among team members.

Requirements

• Proven experience as a Personal Assistant or in an administrative role with relevant office experience.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent written and verbal communication skills with professional phone etiquette.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace (Gmail, Docs), and data entry tools.
• Experience with QuickBooks for bookkeeping tasks and familiarity with project coordination tools is preferred.
• Ability to type quickly with high accuracy; proofreading skills are essential.
• Knowledge of office management procedures including filing systems and front desk operations.
• Demonstrated ability to handle confidential information responsibly and exercise sound judgment.
• Strong organizational skills coupled with attention to detail; ability to prioritize tasks effectively. This role is ideal for a motivated individual who thrives in a supportive capacity within a professional setting while demonstrating excellent organizational prowess and technical competence.

Pay: $ $65.00 per hour

Work Location: In person