Part-Time Administrative

About Elevate

Elevate partners with schools, districts, and communities to strengthen instructional leadership, improve outcomes for students, and build high-trust, collaborative systems. We support educators through coaching, professional learning, and community engagement. We are seeking a highly organized, proactive Administrative & Project Manager Assistant to support our growing team.

Position Overview

The Part-Time Administrative & Project Manager Assistant will play a key role in keeping Elevate's operations running smoothly. This person will support scheduling, communication, document organization, project tracking, and general administrative tasks. The ideal candidate is detail-oriented, responsive, and comfortable managing multiple tasks in a fast-paced but supportive environment.

Key Responsibilities

Administrative Support

• Manage calendars, schedule meetings, and coordinate Zoom/Google Meet links.
• Track and follow up on outstanding communication with schools, coaches, and partners.
• Draft and edit professional emails, memos, and documents.
• Maintain organized digital files and folders in Google Drive.

Project Management Support

• Assist with tracking project deliverables, timelines, and deadlines in project management tools.
• Prepare meeting agendas, summaries, and follow-up notes.
• Support the planning of school visits, virtual touchpoints, and professional learning sessions.
• Help collect and organize documents, photos, and materials from coaches.

Communication & Coordination

• Communicate professionally with school leaders, consultants, coaches, and internal team members.
• Monitor incoming questions and requests and direct them to the appropriate team members.
• Assist in gathering content for social media or marketing when needed.

Operational Support

• Assist with basic invoicing or tracking consulting hours.
• Help maintain updated internal systems, trackers, and templates.
• Provide additional administrative support as needed in a growing organization.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to work independently, meet deadlines, and manage multiple priorities.
• Experience with Google Workspace (Drive, Docs, Sheets, Calendar).
• Familiarity with project management tools (e.g., Asana, Trello, Monday) is a plus.
• Experience in education, nonprofits, or consulting environments is a plus, but not required.
• Attention to detail and willingness to learn new systems.

Desired Qualities

• Dependable, responsive, and proactive.
• Comfortable taking initiative and asking clarifying questions.
• Professional and friendly communication style.
• Values alignment with Elevate's mission to support schools and communities.

Details

• Hourly rate based on experience
• Part-time, contract position (10–20 hours/week depending on workload).
• Hours are flexible with occasional evenings required due to client locations across multiple time zones
• Remote with occasional meetings in person in Holland, MI
• Preference for candidates in West Michigan

How to ApplyPlease send your resume and a brief statement of interest to using the subject Administrative & Project Manager Assistant Application . Applications will be reviewed on a rolling basis until the position is filled.

Job Type: Part-time

Pay: $ $28.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• Flexible schedule

Work Location: In person