Human Resources Generalist

About the Role

We're seeking a detail-oriented and compliance-minded
HR Generalist

to ensure every new hire has a smooth introduction to our organization.

This role combines onboarding coordination, HR support, and compliance oversight — ensuring all documentation, processes, and employee records meet company standards and government regulations.

You'll play a key part in shaping the employee experience while protecting the organization through accurate recordkeeping and policy adherence.

Key Responsibilities:

Onboarding & Employee Experience

• Manage the entire new hire onboarding process — from offer acceptance to the completion of the first 90 days.
• Prepare and distribute offer letters, onboarding packets, and employment agreements.
• Coordinate orientation schedules and ensure equipment, credentials, and system access are ready before start dates.
• Conduct new hire orientations covering company culture, policies, benefits, and workplace expectations.
• Serve as the primary point of contact for new hires, ensuring a seamless and positive experience.
• Collaborate with HR, Payroll, and IT to streamline the new hire setup process and resolve onboarding issues quickly.

Compliance & Documentation

• Ensure all onboarding processes comply with federal, state, and local employment laws (e.g., I-9 verification, E-Verify, W-4, state-specific forms).
• Maintain accurate and confidential employee records in accordance with company policy and data protection regulations (e.g., HIPAA, GDPR if applicable).
• Monitor completion of required compliance trainings, certifications, and policy acknowledgments
• Stay up to date with changes in employment legislation, ensuring internal policies and onboarding documentation reflect current requirements.
• Support audits and internal reviews by maintaining organized and complete onboarding and personnel records.
• Verify that background checks, employment eligibility, and credential verifications are properly completed and documented.
• Partner with HR leadership to standardize and enhance compliance procedures across the employee lifecycle.

HR Operations & Process Improvement

• Assist in updating onboarding materials, training documents, and compliance checklists.
• Track onboarding metrics and recommend process improvements to enhance efficiency and employee satisfaction.
• Support HR team members with employee data updates, policy communication, and other HR administrative functions.
• Contribute to creating a compliant, consistent, and inclusive onboarding experience across all departments.

Qualifications

• 2–4 years of experience in HR, onboarding, or HR compliance.
• Strong understanding of employment laws, labor regulations, and HR best practices.
• Exceptional organizational and time management skills with close attention to detail.
• Proficiency in HRIS and ATS platforms (e.g., Paycor, BambooHR, Paycom, etc.).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Experience in a multi-state or regulated industry environment.
• Background in supporting HR audits or compliance initiatives.