Administrative Assistant

Job Overview

MUST BE BILINGUAL (SPANISH AND ENGLISH)
We are seeking a dynamic and highly organized Administrative Assistant to join our team In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers a fantastic opportunity to develop your administrative skills while contributing to a vibrant workplace. If you thrive in fast-paced settings, excel at multitasking, and possess a passion for delivering outstanding customer support, we want to hear from you

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems, handle inquiries, and route calls efficiently using clear communication skills
• Maintain accurate data entry records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and administrative tasks
• Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information
• Support calendar management by scheduling appointments, meetings, and reminders with strong organizational skills
• Assist with clerical duties such as proofreading documents, preparing correspondence, and managing office supplies
• Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs

Requirements

• Proven experience in office management or administrative roles with a focus on clerical tasks and customer service excellence
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and familiarity with QuickBooks for bookkeeping
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Bilingual abilities are highly desirable to assist diverse clients and team members effectively
• Experience with medical or dental receptionist duties is a plus but not required; familiarity with phone etiquette and data entry is essential
• Demonstrated ability to handle multi-line phone systems confidently while maintaining professionalism at all times
• Personal assistant experience or office experience that showcases strong time management and multitasking capabilities

Join us as an Administrative Assistant where your proactive attitude will drive our office success We value energetic individuals who are eager to support our team through exceptional organizational skills and a passion for delivering top-tier customer support. This paid role is perfect for those looking to grow their administrative expertise in a lively, supportive environment.

Job Type: Full-time

Pay: $ $24.00 per hour

Expected hours: 40 per week

Work Location: In person