I.3.2d Executive Assistant

To assist with the overall operation of the facility's activities in accordance with current applicable Federal, State and local standards. To assure that the highest degree of quality resident care is maintained at all times as directed by the Administrator.

ESSENTIAL FUNCTIONS

1. Assist with the planning, developing, organizing, and implementing of the directing of all aspects of the Cheshire Home's programs and activities.

2. Assist, interact with, and make appropriate recommendations to the Administrator on issues of basic policy.

3. Assist in planning operating procedures to guide the Home's operations in compliance with established policies.

4. Assist in promoting and coordinating public relations, community relations and volunteer programs.

5. Assure continue implementation of resident's rights and responsibilities in order to maintain the dignity and integrity of each individual as a participating member of the Cheshire Home community.

6. Coordination with all department heads and consultants with facility goals.

7. Assist in establishing criteria and standards pertaining to quality resident care; viable financial status; dedication and competence of professional and support personnel; preventative maintenance of the building, equipment, and grounds; effective public relations; and the understanding and concern for residents toward achieving goals of independence.

8. Attend scheduled committee meetings when necessary.

9. Attend scheduled meetings of the Board of Trustees.

10. Accurately prepare correspondence and reports as delegated by the Executive Director.

11. Coordinate all activities for the Board of Trustees including informing Board members of meetings, all meetings agendas and committee minutes, and maintaining current files.

12. Assist in preparation and review of all policies and procedures for the Operational Manuals on a periodic basis.

13. Maintain confidential and general files.

14. Coordinate regulatory survey requests and responses as directed.

15. Maintain confidentiality in regard to all aspects of resident life and the Home.

16. Perform any all such functions related to the effective and efficient operation of the Home as may be assigned by the Administrator.

NON-ESSENTIAL FUNCTIONS

1. Assist in the recruitment, selection, management, and evaluation of personnel.

2. Establish and assist in implementing employee orientation and inservice education programs.

3. Assist and coordinate information to ensure compliance by all departments with applicable Federal, State, and local regulations, as well as those regulations under the New Jersey State Long Term Care Standards Manual and the NFPA Life Safety Code.

4. Assist and make recommendations concerning the Home's compensation program to ensure internal equity and external competitiveness in salaries and fringe benefits.

5. Assist in managing all aspects of financial administration, including preparation of annual budgets.

JOB RELATIONSHIPS

1 . Workers supervised

A. Departmental Secretaries

B. Volunteers

C. Non-Exempt Employees

1. Contacts

A. Residents

B. Department Heads and Staff

C. Visitors

D. Volunteers

E. Outside Vendors and Organizations

F. Trustees

G. Donors - Individuals, Corporate, Foundation

ENVIRONMENT

1. Work Conditions

A. Work indoors in a long term care facility environment.

1. Physical Demands

A. Moderate amount of walking

1. Hazards

A. Normal for a long term care environment

EQUIPMENT USED

1 . Telephone

1. Copier

2. Calculator

3. FAX Machine

4. Four year college degree

5. Experience in management.
6. Knowledge of government/state regulations.
7. General office skills (e.g., word processing and office management).
8. General knowledge of healthcare operations in order to initiate actions and refer inquiries to appropriate departments or disciplines.
9. Good communication skills in order to deal effectively with residents, staff, Board members, families, visitors, vendors, and the general public.
10. Able to perform "Essential Functions" with or without reasonable accommodations.