Contract Administrator

Job Title:
 Contract Administrator

Location:
Los Angeles, CA

Client:
Los Angeles World Airports (LAWA)

Due Date:
01/05/2026

Pay Range:
$100,000 – $130,000 per year plus benefits

Project Details (Size, SOW, Site Background, etc.):

APSI is currently seeking a
Contract Administrator
to support Los Angeles World Airports (LAWA) on
various airside and landside projects
, including complex, multi-phase, multi-million-dollar construction and renovation efforts. This position supports an Owner's Agent / Construction Management (CMa) team and reports directly to the
Project Controls Manager
.

The Contract Administrator will perform a broad range of contract administrative duties, including procurements, billings, insurance, badging, compliance, change management, and contract closeout activities. The successful candidate will have proven experience administering commercial and/or government contracts within large-scale construction environments and will play a key role in ensuring contractual compliance, budget control, and effective coordination across multiple stakeholders.

Daily Responsibilities:

• Assist LAWA with procurement planning and development of pre-award schedules, including required Board actions

• Coordinate and support Pre-Bid and Pre-Proposal Meetings with potential bidders and proposers

• Prepare draft RFP/RFB addenda for LAWA review, finalization, and distribution

• Prepare draft award recommendations and Board reports

• Conform final contract documents and ensure completeness and accuracy

• Prepare required reports, correspondence, and documentation

• Attend pre-bid, proposal, and post-bid/proposal debrief meetings

• Assist in contract standardization efforts

• Monitor all aspects of contract compliance

• Assist in resolving issues and disputes between contractors and LAWA

• Review contractor invoices for contractual and billing compliance

• Conduct contract closeout actions, including final audits and payments, under LAWA direction

• Coordinate contract changes across the project environment, ensuring proper procedures are followed

• Prepare Change Documents and route for required signatures

• Track change document status and maintain accurate change logs

• Create and distribute change reports and analyses

• Support project management teams with effective change management processes and systems

• Lead development and maintenance of periodic status reports (daily, weekly, monthly)

• Ensure changes properly encumber contract capacity and project budgets

• Coordinate with ADP scheduling to assess schedule and time impacts of changes

• Assist with implementation of trend and change management support programs

• Contribute to the advancement of APSI's goals through productive collaboration with all stakeholders

Required Qualifications (Experience, Education, Certifications, Clearances, etc.):

• Minimum
  five (5) years
  of experience in administration of commercial and/or government contracts

• Proven experience supporting complex, multi-phase, multi-million-dollar construction projects

• Bachelor's degree in
  Engineering, Business, or a related field

• Training in
  procurement, contract law, construction law, and commercial law

• Strong attention to detail with highly organized work habits

• Demonstrated accuracy, reliability, and accountability in prior roles

• Excellent oral and written communication skills

• Ability to interface effectively with personnel across varying technical and professional backgrounds

• Self-starter with a proactive, results-oriented mindset and willingness to assume additional responsibilities

Hardware / Software Knowledge:

• Microsoft Office Suite

• Adobe Acrobat

• Large-scale construction management software (e.g.,
  PMWeb, Primavera
  , or similar platforms)

Preferred Qualifications:

• Experience with project management and scheduling software

• Knowledge of and direct experience with
  SBE / DBE / MWBE program coordination

• Prior experience on public-sector, aviation, or large infrastructure programs