Office Administrator

A security guard firm in Brooklyn N.Y. is looking for a responsible and organized Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company's office and contributes in driving sustainable growth.

Responsibilities

• Coordinate office activities and operations to ensure everything is in compliance
• Pay company bills (uniforms, insurance, etc)
• Track and organize required compliance documents (licenses, certifications, IDs, renewals)
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data
• Print employee time sheets weekly and calculate hours employees worked to prepare payroll
• Maintain office files and paperwork
• Assist with onboarding new hires (applications, hiring paperwork, files, orientation support)
• Organize office operations and procedures
• Coordinate and oversee all office activities
• Perform other related duties as assigned

Skills

• Proven experience as an office administrator, office assistant or relevant role
• Strong attention to detail, especially with timesheets, hours, and compliance documents
• Microsoft Excel familiarity is a must
• Quickbooks familiarity is a plus
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• High school diploma; BS/BA in office administration or relevant field is preferred

Job Type: Full-time

Pay: From $20.00 per hour

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: In person