Property Manager

• Direct, motivate and evaluate building staff and service providers to ensure property(s) is improved and kept in a state of good repair.
• Establish budget parameters or expense limits as directed by client (property owner or master leaseholder).
• Ensure tenant service requests for repairs, maintenance, improvements and lease administration are answered timely, completely and accurately with appropriate customer service.
• Work with the leasing team to minimize vacancies and prepare vacated units for showing.
• Determine preventative maintenance and daily service specifications, standards and repair parameters.
• Conduct RFP processes, including bid analysis, negotiation and vendor selection.
• Prepare and submit purchase orders to make repairs, provide preventative maintenance or improve the property(s).
• Conduct regular property inspections to ensure that staff and service providers are adhering to performance standards. Make necessary adjustments.
• Identify, prevent, address, and eliminate all environmental, health and safety issues.
• Participate in inspections and property walk-through with government agency, financial and risk management personnel.
• Ensure that regular, periodic fire and life safety inspections are conducted and conform to guidelines set by local and State authority law.
• Ensure that proprietary information is protected and kept confidential.
• Monitor utility usage and make adjustments in usage patterns to minimize costs.
• Review and administer tenant leases.
• Receive, review, code and approve vendor and supplier invoices.
• Develop capital requirements and budget.
• Review and approve CAM (operating expense) reconciliations and be able to explain to tenants when requested.
• Ensure tenant correspondence and agreement files, including certificates of insurance, are current.
• Maintain ongoing communication with support team, including accounting department and human resources.
• Develop, maintain and ensure building staff, service providers and tenants adhere to emergency procedures and fire safety plans.
• Rent collections.
• Budget and variance reporting, tenant correspondence, and budget preparation.
• Other duties as assigned to aid in the successful and profitable operation of the organization.

Requirements:

• Bachelor's degree preferred and valid Real Estate License.
• 3+ years commercial property management work experience.
• Strong experience in MS Office Suite, especially Excel and Word and real estate accounting software such as MRI.
• Ability to work in a fast-paced environment, with the ability to multitask and meet deadlines.
• Must be team-oriented, problem solver.
• Strong communication skills, both verbal and written, are essential.
• Strong attention to detail, organization follow-through and follow-up skills a must.
• Ability to review work for quality and completeness will be a key to success.
• Ability to collaborate with internal and external teams.
• Ability to make recommendations and independent decisions to complete assigned job tasks.
• Ability to access area where needed people, information and equipment are located.
• Ability to remember information (e.g., policies and procedures) or locate resources to find information as needed.
• Ability to produce results within an autonomous environment, within company guidelines and have the flexibility to identify and respond to changes in priorities.
• Ability to develop teams and work effectively in team environments.
• Strong leadership skills, initiative and creativity with the ability to identify and convey successful techniques and approaches.
• Ability to advise, counsel, guide and influence the opinions and decisions of others (e.g. customers and employees)