Office Manager

Office Manager

About the Company

Y. T. Realty Group Limited (referred to as "Y. T. Realty", stock code 00075.HK), headquartered in Hong Kong, China, was listed on the Hong Kong Stock Exchange in 1984. It is an enterprise group with core businesses in real estate development and real estate investment. The company has established a business network with Hong Kong as its base, extending to major international cities such as London, New York and Tokyo.

Job Responsibilities

Personal Assistant:

• Manage the Chairman's schedule, coordinate meetings, arrange travel, and handle daily tasks.
• Draft, review, and organize important company documents, reports, and correspondence.
• Organize board meetings and executive meetings, take minutes, and follow up on action items.
• Serve as a liaison between the Chairman and internal departments/external partners to ensure efficient communication.
• Accompany the Chairman to business negotiations, high-level meetings, and industry events, providing necessary support.
• Assist in managing business projects assigned by the Chairman, tracking progress and reporting key updates.
• Maintain confidentiality of sensitive documents in the Chairman's office.
• Handle urgent tasks or unexpected situations with flexibility and resourcefulness.

Office Management:

• Assist with the processing and management of employee visa applications.
• Team establishment, to support HR functions, including recruitment, onboarding, employee records, and compliance with local labor laws.
• Plan and coordinate meetings, travel arrangements, and company events.
• Ensure compliance with local regulations and company policies.
• Act as a cultural bridge between the HK office and global teams, facilitating effective communication and collaboration.
• Handle ad hoc tasks and provide general administrative support to the group management team.

Required Skills and Qualification:

• Education Background: Bachelor Degree or above;
• 3+ years of experience as an executive assistant or in a similar administrative role, with knowledge of corporate operations.
• Excellent written and verbal communication skills in both Chinese and English, with the ability to draft professional documents.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of employee visa application processes.
• Strong planning and coordination for meetings, travel, and events.
• Ability to handle ad hoc tasks and adapt to changing needs.
• Precision in administrative tasks and compliance.