Executive Assistant

About Campfire

Campfire helps manufacturers—particularly Tier-1 automotive suppliers—optimize profitability through Opportunity Management, Forecasting, CPQ, and emerging OEM Recovery and Duty Drawback solutions. We work with CFOs, CROs, and operations leaders at complex, global manufacturing organizations where accuracy, speed, and execution matter.

We are a fast-moving, PE-backed SaaS company undergoing significant growth and operational transformation.

The Role

Campfire is seeking a high-caliber Executive Assistant to support the CEO. This role is not administrative support in the traditional sense—it is an execution, leverage, and trust role.

You will help manage priorities, create leverage, ensure follow-through, and enable the company to move faster with greater clarity.

This is a role for someone who thrives in ambiguity, anticipates needs, communicates crisply communicates in a direct and effective way, and can operate with discretion at the board and executive level.

Key Responsibilities:

Executive Support & Leverage

• Own the CEO's calendar with a strategic lens: prioritize what matters, protect focus time, and eliminate low-value meetings
• Track action items from meetings and ensure follow-through across the leadership team
• Organize the operational cadences of the business (weekly, monthly, quarterly and annually)
• Support the HR and Finance functions in the business

Business & Operational Support

• Coordinate board meetings: agendas, materials, logistics, and follow-ups
• Help manage key initiatives across Product, Sales, Finance, and Operations by tracking milestones and dependencies
• Assist with preparation of board decks, investor updates, and executive-level documents
• Act as a connective tissue across the organization—ensuring alignment and momentum

HR, People, Office Operations Support

• Coordinate onboarding (equipment, system access, documentation, scheduling)
• Assist with benefits administration support, open enrollment coordination, and employee communications
• Support performance review cycles and people-related initiatives
• Partner with Finance and HR leadership to ensure accuracy and follow-through on people operations workflows
• Help reinforce a strong internal culture by supporting employee engagement initiatives and internal communications
• Support office-related logistics for leadership, visitors, and key meetings
• Coordinate travel, events, offsites, and in-person meetings as needed
• Manage vendors and service providers related to office operations

Finance Support

• Assist with accounting activities such as AP, AR as needed
• Assist with corporate card administration as needed
• Provide miscellaneous financial support as needed

Communication

• Serve as a professional, trusted point of contact between the CEO and executives, board members, partners, and customers
• Handle sensitive communications and confidential information with discretion and professionalism

Qualifications

• Organized with strong judgment and attention to detail
• Comfortable handling sensitive and confidential information
• Strong written and verbal communication skills
• Able to anticipate needs and operate independently with minimal direction
• High emotional intelligence and professional presence
• Proficient with modern productivity tools (i.e., Microsoft Office tools - Word, Excel, Outlook, Teams, Zoom)

Job Type: Full-time

Work Location: Hybrid remote in Ann Arbor, MI 48105