Constituency Coordinator

Job Summary:

The duties and responsibilities of the Constituency Coordinator include planning and managing varying sizes of organizational events. They are responsible for handling the day-to-day administration of events and programs, which may include order placements; BEO reviews; vendor negotiations; travel planning; attendee participation; registration tracking; gathering swag for organization meetings, internal and external; managing organization conference room calendar for on site meetings; working with IT to confirm technology is appropriate and working properly for meetings; and resolving issues quickly. The Constituency Coordinator will also help develop strategic plans for assisting with large event planning for our affiliate organizations in order to strengthen relationships and partnerships.

Essential Duties and Responsibilities:

• Serves as point of contact for organizational events, including ACA, ACES, CRBS, and Board Meetings - NBCC, CCE and NBCCF.
• Supports additional organizational meetings as needed.
• Manages conference room calendar for the organization.
• Ensures the conference room is properly set up for all meetings, including NBCC, CCE, and NBCCF Board meetings, NCBLCMHC Executive Board meetings, SME meetings, HR organization functions.
• Other duties as assigned

Required Skills/Abilities:

• Adaptability – Ability to adjust to circumstances and think creatively.
• Collaboration and Teamwork – Ability to work cooperatively with other individuals and make valued contributions to the outputs of others in order to assist own team or project to achieve the required outputs.
• Communication – Ability to listen to others, process information, and communicate effectively in oral and written formats, including knowledge of the structure and content of the English language.
• Mathematical – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Technical Knowledge – Working knowledge of Microsoft 365 products. Working knowledge of desktop publishing software.

Required Education/Experience:

• Bachelor's degree required.
• 2 years of customer service experience required.
• 2 years of database management and/or computer experience required.
• Excellent verbal and written communication skills required
• Ability to pay close attention to detail for accuracy and thoroughness in completing work.
• Or equivalent combination of education and experience.

Preferred Education/Experience:

• Business degree preferred

Work Location:

• Remote.

All positions, regardless of current work location noted on this job description, may change work location requirements from time to time based on business demand.

Travel Requirements:

• Occasional travel required.

Some of our amazing benefits include:

• Medical, dental, and vision coverage
• 401(K) retirement plan with a 6% company match
• Discretionary profit sharing of 2%
• Dependent care FSA and Medical health savings