Office Assistant 1

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Office Assistant 1 (OA1) will work in the Office of Human Resource Management functioning as the receptionist and providing clerical and data entry support to 4-5 Human Resources Specialists. This position requires strong communication and computer skills, proficiency with Microsoft Word and Excel preferred. The OA1 must have the ability to function with minimal supervision. This position requires organization and attention to detail.Duties include, but are not limited to:
• Answering phones and directing calls
• Receiving a high volume of e-mails and sending appropriate replies
• Utilizing and maintenance of various tracking spreadsheets as needed
• Filing
• Scanning documents
• Reviewing on a daily basis the shared OHRM mailboxes and printing out responses, placing in posting files
• Handling all aspects of the mail; Certified and daily mail
• Obtain additional documentation or follow-up as needed.
• Updating vacancy spreadsheet with postings
• Preparation of onboarding packets and candidate folders.
• Separate Onboarding packets file and disseminate forms as needed
• Creating all the folders for the personal history file.
• Scheduling interviews.
• Book conference rooms for open interviews and arrange interview panel
• Send out Recruitment email to TAC ALL with dates
• Responsible for correspondence regarding interview scheduling, interview results and candidate status.
• Assist with various projects as needed.
• Front door coverage as needed.
• Other duties as assigned.LinkedIn:

The minimum qualifications required for this vacancy. Minimum Qualifications Non-Competitive: There are no minimum education or experience requirements for this title. Open Competitive: Candidates must be reachable for appointment on Current Civil Service Eligible List for this title.