Office Administrator

Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. This role is essential in ensuring the smooth operation of our office environment, supporting various administrative functions, and managing day-to-day activities. The ideal candidate will possess strong communication and organizational skills, with experience in office management, human resources, and bookkeeping. This position offers an opportunity to contribute to a dynamic organization that values efficiency, teamwork, and professional growth.

Duties

• Oversee daily office operations to ensure efficiency and productivity
• Manage schedule coordination, calendar management, and appointment setting
• Handle front desk responsibilities including greeting visitors and managing multi-line phone systems with professional phone etiquette
• Assist with event planning and coordinate logistics for company events and meetings
• Supervise administrative staff and support team management initiatives
• Manage vendor relationships, including vendor management and procurement processes
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software
• Process payroll, handle human resources functions, and assist with employee onboarding and training & development programs
• Oversee budgeting activities and monitor office expenses
• Perform filing, data entry, and general clerical tasks to support office functions
• Ensure compliance with policies related to medical office management when applicable

Requirements

• Proven experience in office administration or office management roles
• Strong organizational skills with the ability to multitask effectively
• Excellent communication skills, both verbal and written
• Proficiency in QuickBooks, calendar management tools, and multi-line phone systems
• Experience with event planning, vendor management, payroll processing, and bookkeeping
• Supervising experience and team management capabilities
• Knowledge of human resources procedures and medical office management (preferred)
• Demonstrated ability to handle clerical tasks such as filing, data entry, and front desk operations
• Ability to work independently with minimal supervision while maintaining attention to detail
• Professional demeanor with strong phone etiquette and customer service skills

This Office Administrator role is vital for maintaining an organized, efficient workplace environment while supporting the overall success of the organization.

Pay: $ $30.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement

Work Location: In person