Office Associate - I - 180 days

PRIMARY FUNCTION:
To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized

MINIMUM QUALIFICATIONS:
Any combination of education and experience equivalent to graduation from high school and considerable experience in progressively responsible clerical and stenographic work

Thorough knowledge of standard office practices and procedures, equipment, and secretarial techniques

Thorough knowledge of business English, spelling, and arithmetic

Ability to interpret and apply policies and procedures

Ability to type, take and transcribe accurately at a reasonable rate of speed

Ability to establish and maintain effectively working relationships with others

Ability to work independently in the absence of specific instruction

Ability to meet the public effectively

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

REPORTS TO:
Person designated by the Board or the superintendent

PERFORMANCE RESPONSIBILITIES:
Perform usual office routines

Take and transcribe dictation of various types, including correspondence, reports, notices, recommendations, handbooks, and grant applications

Establish and maintain effective working relationships with others

Maintain such student records as shall be required

Receive and route all incoming calls

Maintain daily teacher/substitute logs and records

Assist teachers in preparing instructional materials as requested

Process all changes and adjustments in student schedules after the second week of the school year

Maintain a log of visitors to the school

Operate word processors, computers, calculators, copier, and facsimile machines

Keep a calendar of all events, activities

Receive, deposit, disburse and record all monies received by the school, and keep an accurate ledger from which a monthly balance sheet and an annual audit can be made (Secretary III only)

Maintain office and school supplies including textbooks, prepare inventories and requisitions supplies used in the school

Perform other duties as assigned

PHYSICAL REQUIREMENTS:
Involves limited physical tasks including lifting, and may involve operation of equipment such as computers, copiers, overhead projectors, etc.

TERMS OF EMPLOYMENT:
180 Days Grade 5

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Personnel.