Human Resources Generalist

STATUS: Full-time, 35 hours per week, 12-month position.

DIVISION: Human Resources, Administrative Services.

REPORTS TO: Chief Human Resource Officer.

SUPERVISES: N/A.

FLSA STATUS: Non-Exempt.

Position Description:

The Human Resources Generalist is responsible for performing a wide variety of both complex and routine administrative services on a professional level and works closely with the Chief Human Resource Officer in executing responsibilities in the following functional areas: HRIS Colleague, employee inquiries, benefits administration, compensation, recruiting, onboarding, and enforcement of policies and procedures as well as other special projects.

Position Accountabilities and Essential Functions:

• Maintain HRIS Colleague and provide subject matter expertise on system capabilities, performance and data capture and identify process improvement to present appropriate solutions to the Chief Human Resource Officer.
• Input and verify robust employee data information into HRIS Colleague which includes salary, benefit, tax exemption, demographic, general ledger, direct deposit changes, terminations and employee changes.
• Manage and create stipend and assignment contract process each semester for Adjunct faculty-taught courses, independent studies, and full time faculty overloads.
• Participate and assist with annual benefit open enrollment meetings and process annual benefit code amount updates and employee enrollments in HRIS Colleague.
• Work closely and collaborate with the payroll office and ensure relevant employee data is accurate in the HRIS system for error free bi-weekly and semi-monthly payrolls.
• Respond to employee inquiries regarding payroll and benefits, policies and procedures and general employee personnel issues.
• Compile data in preparation for payroll and 403b audits.
• Process new hire employment paperwork and onboarding tasks.
• Process employment verifications and unemployment claims.
• Assist in administration of the employment recruitment process by processing approved job postings on websites, inputting application information into the database, preparing evaluation rubrics, maintaining interview questions, managing interview processes, preparing offer letters, background and reference checks.
• Assist in administration of leave of absence programs, including FMLA, STD, LTD, worker's compensation and personal leaves. Serve as a resource to employees and managers on leave eligibility and all aspects of leaves.
• Assist in disseminating communication of college policies & procedures to all stakeholders by facilitating employee training sessions and meetings.
• Have a knowledge of and assist with compliance of state and federal labor laws including FLSA and ACA.
• Work jointly with the financial aid office with the process of approving work study authorization forms and answer inquiries from work study students.
• Process and file various governmental reports while adhering to strict deadlines as needed.
• Process terminations.
• Assist in the dissemination of HR communications to staff.
• Assist the Human Resource Director in the preparation of correspondences; photocopies, and faxing documents.
• Assist with developing and implementing new workflows relating to all aspects of the Human Resources office.
• Manage HR email