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Executive AssistantOrlando Utilities Commission (OUC) • Orlando, Florida, United States
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Executive Assistant

Orlando Utilities Commission (OUC)
  • US
    Orlando, Florida, United States
  • US
    Orlando, Florida, United States
Jetzt Bewerben

Über

OUC - The Reliable One,  is presently seeking a Executive Assistant  to join the Electric & Water Distribution division. At OUC, we don't just work – we're building a bright future of innovation and transformation for future generations.

We are looking for a highly organized, proactive Executive Assistant to provide complex administrative and operational support to the Vice President of Electric & Water Distribution (EWD), Vice President of Transmission, and the Director of Energy Services & Contracts Management.

In this role, you will independently manage the end-to-end agenda item process, review and validate complex documentation tied to capital projects, contracts, purchase orders, and change orders, and ensure accuracy, compliance, and clarity before materials advance to executive review. You will coordinate schedules across multiple executives and locations, exercise a high level of discretion and judgment, and serve as a trusted administrative partner who can manage ambiguity, prioritize competing demands, and mentor other administrative professionals while continuously improving administrative processes.

OUC is an industry leader and the second largest municipal utility in Florida committed to innovation, sustainability, and our community, OUC's mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions.

Join a team of visionary Change Agents, Strategists, and Community Ambassadors who understand the vital role of diverse experiences in powering creativity and industry transformation. At OUC, each position contributes to the success and achievement of our goals. Click here to learn more about what we do.

The ideal candidate will have:

  • An Associate's degree in Business, Office Administration, or a related field, or an equivalent combination of education and progressively responsible administrative experience (two additional years of experience may substitute for each year of education not completed)
  • Five (5) or more years of administrative or executive support experience with demonstrated progression in responsibility, complexity, and independent judgment, preferably in a fast-paced, multi-stakeholder environment
  • Proven experience supporting senior leaders with agenda items, contracts, purchasing, budgeting and financial documentation, calendar management, and meeting coordination, with a strong emphasis on accuracy, accountability, and administrative process improvement
  • Strong organizational, time-management, and multitasking skills, with the ability to independently prioritize work, manage competing deadlines, and adapt to changing priorities
  • Excellent written and verbal communication skills, including accurate meeting minutes, professional correspondence and reports, and effective cross-functional collaboration
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and collaboration tools such as SharePoint and Teams, with experience using or the ability to quickly learn enterprise administrative and financial systems (e.g., JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight)
  • The ability to exercise independent judgment and discretion in handling confidential and sensitive information
  • A collaborative, team-oriented approach, with the ability to support process documentation, contribute to administrative process improvements, and serve as a resource to other administrative professionals
  • Certified Administrative Professional (CAP) or equivalent certification (preferred)
  • Florida Public Notary license (preferred)

    • OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few:

  • Competitive compensation
  • Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period.
  • OUC's Hybrid Retirement Program includes a fully-funded cash balance
    • Orlando, Florida, United States

    Sprachkenntnisse

    • English
    Hinweis für Nutzer

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