Executive Assistant

Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation's third largest arts center. Comprised of three Art Partners—Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art—there's a role for everyone at The Woodruff.

Reports to:

President and CEO

FLSA:

United States of America (Exempt)

Employment Status:

Regular/Full time

Provides administrative and managerial support to the President and CEO of the Woodruff Arts Center in areas such as completion of special projects and reports, calendar management and scheduling, preparation for and reporting on meetings, correspondence, filing, telephones, travel logistics and other special events and duties as needed. The Assistant will also be a liaison to Board members and key constituents associated with the Woodruff Arts Center and the greater community.

Work Schedule:

• Monday-Friday, 9am-5pm.
• Due to the nature of this position, must be able to also work required hours which may exceed or be different from regular office hours (e.g. committee meetings or project deadlines).

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Administrative:

• Develop and maintain working knowledge of the duties and responsibilities of the President.
• Assist in maintaining continuous quality communication with Woodruff Staff, Board, and Community; drafting communications on behalf of the President
• Set-up and coordinate with others all aspects of the Executive Office, to include the following: filing system (paper and electronic), contact information and databases, scheduling systems, expense accounting systems and other electronic information systems.
• Manage the President's schedule, scheduling appointments and coordinating with others as needed.
• Answer all incoming telephone calls, maintain phone log and