Property Administrator

Property Administrator

We are currently seeking a Property Administrator to join our rapidly growing real estate investment and management team. This candidate will work out of our Dallas, Texas location. The ideal candidate will be high energy and able to adapt in a fast paced, dynamic work environment. The candidate should be able to work well in a team setting but will also be able to work independently, be self-motivated and take initiative when required.

Qualifications:

· A minimum of two years of advanced education at an accredited university or technical school.

· A minimum of three years' experience working at an administrative assistant level or above.

· Excellent organizational and administrative skills.

· Excellent Microsoft Office and general computer skills.

· Excellent communication skills.

· Excellent attention to detail.

· Excellent multi-tasker.

Job Summary:

The Property Administrator supports the administrative needs for our Dallas Texas portfolio. Working with the on-site property management team, and other departments, the Property Administrator is responsible for all activities required to successfully support the team and its goals. Responsibilities to include, but not be limited to the following:

1. Provide administrative support for the property management team. Create, edit, and proofread property management documents

2. Maintain electronic and paper filing of documents within the filing system

3. Filing of incoming and outgoing correspondence, documents, emails and memorandums to the paper and electronic file structure

4. Manage US Mail and email

5. Prepare correspondence via dictation both in person and via telephone

6. Schedule meetings and conference calls when required

7. Assist in preparing Property Management documents (that which require a signature
   of Morning Calm Management, the project company, a tenant or vendor/contractor) including but not limited to Vendor Contracts, General Contractor Contracts, Architectural Firm Contracts and Final Lien Waivers

8. Assist in completing daily, weekly and monthly tasks of Property Management Team

9. Manage building service request system to ensure timely completion of any work orders submitted by tenants, Property Management team and/or entering of work orders on behalf of said parties

10. Collection and processing of vendor invoices

11. Issuance of tenant rent invoices

12. Following up with tenants on aged receivables issues

13. As needed, assist in the coordination, scheduling and follow up of preventative maintenance programs, inspections and service calls placed to outside vendors

14. Updating of portfolio information

15. Assist with annual and capital budgets

16. Collection of both tenant and vendor certificates of insurance (COI). Ensure COI's meet specific requirements

17. Assist in general office duties

18. Perform other duties as assigned

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employees will be required to work as a team and follow any job-related instructions and to perform any other requested duties. Team members are expected to perform these duties with an enthusiastic attitude and to assist wherever necessary to accomplish the Company's overall goals.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person