Administrative Assistant, Part-Time,

The Town of Cicero is seeking a skilled administrative assistant to serve in the official title of Secretary to Town Supervisor. This role will require top-level communication skills, social media skills, and organizational skills to assist with the smooth operation and delivery of Town services.

Key Responsibilities

Administrative Support: Screening calls, managing emails, scheduling appointments, handling mail, and acting as a primary point of contact for residents and officials.

Meeting Coordination: Preparing and distributing meeting agendas, gathering supporting documents, taking and transcribing minutes for Town Board and committee meetings, and notifying members.

Confidential Record Keeping: Maintaining confidential files, including personnel records, official documents, and financial information, with high integrity and discretion.

Information Management: Organizing, indexing, and filing correspondence and documents, managing digital files, and responding to records requests.

Public Relations: Serving as a liaison between the Supervisor and the public, answering inquiries, and referring complex issues to the appropriate officials.

Special Projects: Assisting with special assignments, preparing reports, processing vouchers/invoices, and coordinating with other town departments.

Essential Skills & Qualifications

· 2-5 years previous experience providing administrative support to a management level position.

· Proficiency in office software (Word, Excel, Outlook) and social media.

· Knowledge of town government structure, ordinances, and procedures.

· Excellent communication (written/oral) and interpersonal skills.

· High degree of judgment, tact, and confidentiality.

· Ability to work independently and manage time effectively.

Job Type: Part-time

Pay: $ $23.00 per hour

Expected hours: 25 per week

Work Location: In person