Office Administrator

Why Maple Street Biscuit Company
At Maple Street, our mission is simple: Help People, Serve Others, Be a Part of the Community. We take pride in our food, but above all, we take pride in our community—starting with our team. If you thrive in a collaborative environment, are passionate about serving your community, and are looking for personal and professional development, Maple Street Biscuit Company could be the place for you.

Grow your community - and grow with us.
WHAT YOU'LL DO | THE OPPORTUNITY
This position provides both advanced administrative support to one or more Senior Officers (Executive Team), as well as being responsible for managing the corporate office. Daily duties vary but include receipt and distribution of departmental communications and correspondence, travel arrangement scheduling, preparation of meeting materials and departmental organization, and support of administrative needs for various departments.

Essential Duties And Responsibilities

• Office Operations: Oversee the day-to-day operations of the office, ensuring a clean, organized, and welcoming environment.
• Administrative Support: Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and assisting with presentations or reports as needed Prioritizes e-mail and correspondence requiring immediate attention.
• Supplies & Inventory: Manage office supplies, equipment, and inventory, placing orders and ensuring adequate stock levels.
• Vendor Management: Liaise with vendors and service providers (e.g., cleaning, IT support, building maintenance) to ensure timely and effective service.
• Mail & Shipping: Handle incoming and outgoing mail, packages, and deliveries.
• Expense Management: Process office-related invoices, reconcile expenses, and assist with budget tracking for office supplies and services.
• Event Coordination: Assist with the planning and execution of internal company events, meetings, and team-building activities.
• Travel Liaison: Schedules and coordinates meetings, appointments, conference calls and travel arrangements. Anticipates scheduling conflicts and offers solutions in a timely manner. Prepares and submits expense reports.
• New Hire Support: Help with onboarding logistics for new employees, including desk setup and initial orientation to office procedures.
• Point of Contact: Serve as the primary point of contact for general office inquiries and provide support to employees as needed.
• Partnership with Parent Company: Provides backup assistance to other Senior Officers, including coordinating with parent company admin partners to support at satellite office.
• Departmental Support: Aid HR, Marketing and Operations in various administrative tasks, including management of store rosters, updating succession plans, supporting local store marketing including management of store rosters, updating succession plans, supporting local store marketing initiatives, managing brand strategy calendars and ongoing strategy trackers.
• Ad-Hoc Projects: Take on various ad-hoc projects to support the operational needs of the business

What You'll Need
Experience and Education

• High school diploma and 5 years executive level secretarial experience; or equivalent combination of education and experience.
• College degree preferred.

Knowledge And Skills

• Strong oral and written communication skills.
• Excellent grammar and punctuation skills.
• Must be a good listener and a team player.
• Ability to remain calm and professional when encountering conflict.
• Proficient computer skills, to include Word, Excel and PowerPoint software.
• Excellent organizational and prioritizing skills.
• Detail and multi-task oriented.
• Advanced travel knowledge.
• Effective at anticipating problems & developing resolutions.
• Must be a pro-active problem solver.
• Self-starter with the ability to schedule work independently.
• Ability to maintain sensitive or confidential information.

Environment and Working Conditions

• Must be able to sit at a desk for long periods during the workday.
• Must be willing and able to work in-office a minimum of 4 days per week.

What's In It For You

• Competitive Compensation
• Medical, Rx, Dental, and Vision Benefits on Day 1
• 401k Plan with Company Matching Contributions at 90 Days
• Paid Time Off
• 35% Discount on Food and Retail items
• Community Involvement

About Us
Our mission is this: Help People, Serve Others, Be a Part of the Community. We mean this in the context of our community-facing stores and our guests, but we also mean this in terms of our internal community.
We are serious about providing our team members with opportunities to grow with us. From our Ambassadors and Baristas all the way up to our Community Leaders (that's what we call our store managers – are you sensing a theme?), our team works hard to train, encourage, and uplift one another so that your time here as one of the Maple Street crew becomes a valuable part of your identity.
BECOME A PART OF OUR COMMUNITY.
APPLY NOW
We are an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.