Events Manager

Diversity Health is a Nashville-based management services organization (MSO) that powers community clinics across Tennessee and Kentucky, including Music City PrEP Clinic and Chosen Family Medicine. Diversity Health provides the operational, financial, and strategic infrastructure so its partner clinics can focus on patient care and delivering Great Experiences by Design—expanding access to sexual health, HIV prevention, and primary care. Through this support, Music City PrEP Clinic operates five physical clinic locations staffed by a rapidly growing team of medical and administrative professionals. Rod Bragg Diversity Health, LLC is an equal opportunity employer.

The Events Manager brings dedicated capacity to the Marketing team to develop and scale an events program that supports organizational missions and patient acquisition across Tennessee and Kentucky. This is a hands-on role for someone who loves building experiences that people actually want to attend—and who can turn a good idea into a well-run, measurable event.

You'll be the primary owner of event operations: logistics, staffing, vendors, on-site execution, and the behind-the-scenes details that make events feel effortless to attendees. You'll also work closely with Community Relations and Clinic Leaders to keep communication flowing, improve how we plan and execute events over time, and ensure we can clearly measure results and ROI.

Within the Marketing team, you'll help shape an expanding event strategy and bring it to life across multiple client organizations and locations. You'll manage the event calendar, build realistic plans and timelines, and lead day-to-day coordination to keep stakeholders aligned and moving.

You'll drive the operational side of events end-to-end. That includes everything from securing venues and managing registration or ticketing, to planning attendee flow and accessibility needs, to building staffing plans and making sure day-of roles are crystal clear. You'll recruit, schedule, and coordinate event staff and volunteers as needed, ensuring we show up prepared and professional every time.

Vendor management is a big part of the job. You'll source and negotiate with vendors—venues, catering, rentals, A/V, signage, entertainment, security, and more—and manage vendor execution, load-in, and load-out. You'll also track operational requirements such as permits, insurance documentation (COIs), and vendor compliance so nothing gets missed at the worst possible time.

You'll support event budgeting and financial tracking, helping develop budgets, monitor spend, and reconcile invoices. You'll look for smart cost efficiencies without cutting corners on the attendee experience.

And you won't just "run events"—you'll help make them better every cycle. After each event, you'll lead debriefs, document lessons learned, and strengthen playbooks, checklists, vendor lists, and other tools that improve consistency and scalability. You'll also deliver clear reporting on event performance—attendance, costs, engagement, conversions/leads where applicable, partner outcomes, satisfaction—so we can keep improving and ensure ROI goals are consistently being met.

This role is built for someone who thrives on momentum and coordination. You keep relationships strong across the organization, communicate early and clearly, and stay calm under pressure. You're detail-driven without getting stuck in the weeds, and you're comfortable shifting plans when real life happens.

You're also systems-minded. You can work with what exists today, but you're excited to help improve how we operate—especially as we participate in the development and deployment of new internal systems for content management and project management.

To succeed in this role, you'll need:

• 5–6 years of event management experience, including executing multiple events per year
  

• Strong project management and organizational skills, with the ability to manage multiple events and stakeholders at once
  

• Excellent written and verbal communication skills and confidence working with internal leaders and external partners
  

• The ability to perform well under deadlines and pressure, with a strong eye for detail
  

• Willingness to travel up to 50% across Tennessee and Kentucky
  

• Willingness to be present at key events across clinic locations
  

Bachelor's degree is preferred (or equivalent experience).

You should be comfortable with standard business tools and adaptable as we scale:

• Proficiency with Google Workspace and Microsoft Office
  

• Capacity to participate in the development and deployment of new internal systems for content management and project management
  

• Familiarity with event and project tools such as , Asana, Eventbrite, TripleSeat, Square, GiveButter (or similar) is preferred
  

This role is hybrid, with in-person days driven by the department's needs and leadership's direction. Evening and weekend work will be required at times based on event schedules. Expect frequent standing and walking during events, with occasional lifting/moving of event materials.

This job description reflects essential functions and general expectations and may be adjusted as business needs evolve. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.