Administrative Officer

Welcome to the City of Charlotte

Charlotte is America's Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork, openness, accountability, productivity, and employee development

• Providing all customers with courteous, responsive, accessible, and seamless quality services

• Taking initiative to identify, analyze, and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

Responsibilities include, but are not limited to:

• Enters purchase requisitions and monitors the budget for the division in the financial system; prepares and monitors financial reports.
• Supports organization of various plans, polices, and related documents.
• Assists in the administration and management of public and internal committees.
• Schedules, prepares agendas, and takes meeting minutes for a variety of staff and project meetings.
• Assists in the development and preparation of the annual budget request.
• Prepares and tracks travel and expense requests.
• Prepares a variety of memoranda, letters, reports, and other documents.
• Conducts research and performs limited analyses.
• Acts as Record Management Liaison for the division.
• Provides general administrative support for professional and technical staff. 
• Performs other administrative and support duties as assigned.
• As part of your responsibility to support the CATS Safety Culture, report safety concerns and issues through the various methods established by CATS as outlined in the ASP. 

• The successful candidate will have administrative experience supporting a large staff and have demonstrated knowledge associated with budget preparation and personnel administration, or the ability to acquire such knowledge during a reasonable training period.
• Excellent written and oral communication and interpersonal skills.
• The ability to establish and maintain effective working relationships with all levels of staff, customers, public officials, and stakeholders.
• A high degree of professionalism, integrity, and commitment to quality.
• Ability to work in a team environment.
• Ability to convey information effectively and discreetly.
• Computer software proficiency, including Microsoft Word, Excel, and PowerPoint.
• Thorough knowledge of business English, spelling, punctuation, and business mathematics.
• Experience with Workday, the City of Charlotte's financial software, and a current Notary Licensure is preferred.

• Associate's Degree with 3 years of experience; or Bachelor's Degree and 1 year of experience; or any equivalent combination of experience and training. 
• A valid driver's license and the ability to obtain a City Driving Permit are required.

Individuals with prior experience in public service or related industries are highly desirable.

CONDITIONS OF EMPLOYMENT

The City's Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate's written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays.

For questions about your application or the hiring process, please email

The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call

BENEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Click here to learn more about the City of Charlotte's benefits.

The City of Charlotte is a drug and alcohol-free workplace.