Administrative Assistant

Job Opportunity: Administrative Assistant - Contract Closeout Specialist

Our dynamic team is expanding, and we are seeking a detail-oriented Administrative Assistant to serve as a Contract Closeout Specialist. This role is pivotal in supporting business growth and operations. The ideal candidate will be highly organized, personable, and eager to contribute meaningfully. Reporting directly to the President, the successful applicant must be a motivated self-starter capable of working independently and collaboratively in a fast-paced environment.

Location: Columbus, OH
Schedule: Monday through Friday, minimum 38 hours per week
Compensation: $18 - $20 per hour

Key Responsibilities for Administrative Assistant:

• Prepare invoices and receiving reports utilizing the WAWF/PIEE system.
• Process shipments upon receipt and prepare them for work order creation.
• Update QuickBooks records and generate invoices accurately.
• Communicate with customers via email regarding discrepancies and shipment status updates.
• Maintain comprehensive data records by scanning and uploading contracts into the system.
• Create work orders for shipments to ensure timely processing.
• Generate military shipping labels for orders in compliance with relevant standards.

Qualifications for Administrative Assistant:

• Bachelor's or Associate's degree in Business Administration, Accounting, or a related field preferred; however, a degree is not required for candidates with relevant experience.
• Ideally, 3-5 years of experience in an administrative role.
• Strong organizational and time-management skills, with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and email communication.
• Excellent written and verbal communication skills.
• Demonstrated self-motivation and reliability, including consistent punctuality.

Pay: $ $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Language:

• English (Required)

Ability to Commute:

• Columbus, OH Required)

Work Location: In person