Community Life Coordinator

Summary/Objective:

This position is responsible for providing support to resident-initiated activities and committees, in addition to planning and facilitating a wide variety of creative programming.

Essential Functions

• Coordinates and facilitates a variety of programs to include special events, parties, socials, entertainers, dances, presenters, and outings.
• Maintains room schedules for Club Center and Activities Building allowing adequate time for events to include set up and breakdown. Confirms schedule with event host and provides necessary instructions and assistance.
• Creates and posts communication of events via applicable mediums in a timely manner.
• Develops and maintains up-to-date content on digital platforms regarding events, room availability, and program coordination in a timely and dependable manner.
• Ensures the room is comfortable based on temperature and set up and adjusts as appropriate. Returns the room to previous orderly condition and layout.
• Sets up and operates audio/visual equipment as needed. Stays abreast of changing technology to request timely updates. Troubleshoots audio/visual equipment when necessary and serves as primary contact for audio/visual equipment support.
• Plans and schedules trips. Communicates details to ensure resident safety and accessibility.
• Responsible for planning and overseeing memorial services, Memorial Grove ceremonies and the annual service in coordination with residents and family members.
• Coordinates in advance, with various departments to request services for events.
• Works with outside vendors to obtain supplies, services, equipment, entertainment, and other resources as needed. Submits all invoices in a timely manner.
• Ensures all furniture and equipment is in good condition and working order. Place work orders as needed and see requests through to completion.
• Performs administrative and clerical duties.
• Participates in various committees as appropriate.
• During slower times, ensure spaces are neat and organized, organize computer, create new systems to improve service provision.
• Assists within Resident Life upon request.

Competencies

Demonstrates commitment and compliance to the key competencies as described.

• Commitment and Dedication – Adheres to the principles and mission of the organization demonstrated by daily behavior.
• Excellence in Customer Service
• Personal Development and Education – Focuses on continuous development to enhance self and in promotion of organizational excellence. Maintains current certifications in good status. Completes all required training and in-service training on or before due dates.
• Attendance – Complies with attendance and call-out policies.
• HIPAA: Commits to staying current on training requirements for HIPAA. Understands the importance of the proper handling of Protected Health Information (PHI) and agrees to follow HIPAA regulations.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Required Education and Experience

Associate degree in a Human Service field or Recreational Therapy preferred; two (2) to four (4) years activity programming experience; or equivalent combination of education and experience. Valid driver's license. Incumbents should be able to apply common sense understanding to carry out instructions furnished in written and oral form, possess high-quality verbal and written communication ability, strong customer service, organizational and interpersonal skills. Must be proficient in the operation of computer applications such as Microsoft Office, various office, and audio/visual equipment.

Pay: $ $25.00 per hour

Expected hours: 40 per week

Experience:

• activity planning: 2 years (Required)
• administrative : 2 years (Required)

Ability to Commute:

• Chapel Hill, NC Required)

Work Location: In person