Purchasing Assistant

Company Description

Nuage Designs is a global leader in luxury linens and distinctive furniture rentals, with twenty years of experience elevating events for planners, designers, and hospitality professionals. Renowned for its relentless pursuit of excellence and ultra-personalized service, Nuage Designs sets the ultimate standard in the event rental industry by creating extraordinary experiences. Based in Miami, FL, the company serves clients worldwide, offering products and services tailored to the demands of the luxury event industry.

Role Description

The Purchasing Assistant is a crucial member of the Nuage Designs team, responsible for providing administrative and operational support to the purchasing and inventory departments. This role ensures the seamless flow of inventory and materials from procurement through to delivery and internal processing. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks efficiently to support the company's supply chain and production needs.

Duties and Responsibilities:

Order and Inventory Management:

• Enter new inventory items into the system.
• Create purchase orders and track vendor shipments to ensure timely arrivals.
• Coordinate cargo pick-up and delivery, and process import shipment releases.
• Follow up on purchase receipts and inform the team of any discrepancies.
• Update inventory to reflect all purchase order receipts.

Production and Inventory Adjustments:

• Work orders for sewing team for new collection linens orders.

Logistics Coordination:

• Coordinate bookings for shipments and deliveries.

Inventory Control & Stock Management:

• Maintain accurate records of purchases, deliveries, and supplier contracts. Include details such as dates, vendors, quantities, and discounts.
• Assist in managing inventory levels to minimize excess inventory and avoid stockouts.

Administrative Support:

• Provide administrative support to the purchasing department. This includes filing, data entry, report generation, and other tasks as needed.

Compliance & Documentation:

• Ensure all purchasing activities comply with internal policies, procedures, and relevant regulations.
• Maintain audit-ready records of all procurement-related documents.

Qualifications

Education

• Associates degree in supply chain management, business, or a related field; or equivalent experience.

Experience:

• 1-2 years of experience in purchasing, procurement, or supply chain management.

• Previous experience in a purchasing, administrative, or inventory-related role is preferred.

• Experience with inventory management software is a plus.
• Bilingual in English and Spanish is a must.
• Ability to work with mathematical concepts related to inventory, such as percentages, proportions, and volume.
• Strong organizational skills and problem-solving ability with attention to detail.
• Strong problem-solving skills and the ability to make decisions in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel) and inventory management software.